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Job Req ID:  113687

Associate Administrator - Clinical

The Pathology Department is seeking an Associate Administrator-Clinical with leadership, financial and administrative responsibility for the School of Medicine operations within the Department of Pathology (Revenue scope of $130 MIL+). In conjunction with the Department Chair and Senior Administrator creates a uniform, efficient and effective operation. Works collaboratively with senior management, faculty, and staff to coordinate operational and administrative issues related to business planning, financial analysis, revenue enhancement activities, and multi-disciplinary clinical and research activities.

Specific Duties and Responsibilities

Financial Leadership

  • Partners with Senior Administrator and Director of Finance on strategic financial planning and makes recommendations on department growth and development.
  • Services as a point of contact for Clinical Practice Association, School of Medicine and JHM Leadership in all financial and budgetary matters affecting the department.
  • Responsible for the budgeting, reporting and management of all departmental University funds including pro-fee/clinical practice, P&L statements, joint administrative agreement, facility fees, research grants, contracts, affiliation agreements, endowments, general funds, discretionary accounts, and divisional service centers (20+).
  • Develops operational and financial objectives, leads short and long range financial, operational, and strategic planning.
  • Develops systematic methods for evaluating the financial impact of programs, special projects and performance improvement initiatives in the clinical and research areas.
  • Evaluate and manage financial models and applications including internal controls and staffing models.
  • Allocation of faculty and staff salaries including annual faculty incentive planFIP bonuses and effort reporting.
  • Supports departmental chair in all faculty recruitment planning and financial evaluation.
  • Performs all assigned financial analyses and approvals as required to maintain fiscal control (productivity and performance).
  • Maintains continuous involvement with leadership of the department to ensure that all factors are considered in the annual budget.
  • Coordinate with other departments for financial activity involving assigned research grants and contracts involving department faculty or Hospital funds, including reconciling the movement of funds to/from the hospital and the school.
  • Review monthly account statements, correct errors and inform Division Chair and Administrator of any problems or discrepancies.
  • Leads recommendations and actions on budget adjustments or cost improvement measures.
  • Provides various monthly, quarterly, and annual financial reports & spreadsheets to department and organization/school leadership (MS Excel and related).
  • Oversight of staff who prepare electronic budgets and expenditure transfers and related transactions. (SAP and related approvals). Responsible for the design, implementation and training of others on operational and financial policies and procedures.
  • International Finances – direct and indirect oversight and/or activities related to programs or research run by Pathology in other countries, including but not limited Uganda, South Africa, Malawi, China, Brazil, etc.
  • Leadership and oversight on Pathology Department fundraising and donor activity.
  • Supervises fundraising/finance administrative secretary.

Research & Project Oversight

  • Liaison with the Research Management Services to ensure proper oversight of Oversight of all department grant and contract proposals, pre-award activity. Initiates short- and long-term planning/department goals.
  • Assist in research and program efforts, ensuring consistency and department expectations are met on multiple elements of clinical research for the Department Chair and/or department Faculty/Principal Investigators.
  • Direct supervision of Grants & Contracts Manager(s). Monitors the use of resources in accordance with plans, budgets, and contracts/grants.
  • Interface with Director, Principal Investigators, and Funders on assigned programs. Specific management assignment on several international programs (e.g., IMPAACT, REDS III)

Related Operations

  • Serves as the department liaison with the university and hospital including with areas of the School of Medicine Business Office, Dean’s Office, Research Administration, Office for Clinical Affiliations, JHU Controller’s Office, Tax and Finance offices.
  • Participation on SOM and University ad-hoc committees, as well as subject matter expert on Finance and Research Administration training sessions.
  • Responsible for University space including planning, renovations, allocation and utilization review, maintenance/repairs or renovation, and safety compliance.
  • Assist Faculty with new start-up process, including movement from former institution, procurement of new equipment, orientation to JHM and ORA policies, procedures, and requirements.

Supervisory/Resource Management & Oversight

  • Provides effective supervision and management of administrative, grant, budget and/or financial personnel.
  • Supervises, hires/fires, orients, trains, evaluates, and develops staff in assigned areas. Plans, monitors and implements business practices to support the day-to-day operational needs of the division and analyzes staffing patterns & capabilities to effectively and efficiently support the department. Provides direct and/or dotted line supervision.
  • Oversight of assigned financial and administrative staff in the department review and approval process for research grants, clinical grants and contracts and affiliation contracts prior to submissions. Ensures tasks are completed in accordance with institutional policies and procedures.


Special Knowledge, Skills, & Abilities

  • Qualified candidate must demonstrate the ability to communicate at a professional level, act appropriately and effectively with all levels of staff, exercise good judgement, and think creatively to manage complex projects and to resolve operational issues.


Minimum Qualifications
  • Bachelor's degree in business, finance accounting or other related field. (MBA, MHA, MPH, or other related field strongly preferred.)
  • Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including two years supervisory experience and two years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
  • Master's Degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Master’s Degree preferred.
  • Supervisory experience strongly preferred.

 

 

Classified Title: Associate Administrator - Clinical 
Role/Level/Range: L/04/LF  
Starting Salary Range: $97,200 - $170,200 Annually ($135,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM Pat General Administration 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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