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Job Req ID:  113919

Sr. Administrative Coordinator

We are seeking a detail-oriented, enthusiastic team player for the position of Sr. Administrative Coordinator.  Must be passionate about advancing the education mission of Johns Hopkins and the Cancer Center. The We and project support for the Office of Cancer Research Education and Training Coordination (CRTEC) at the Sidney Kimmel Comprehensive Cancer Center. This position is a critical for promoting, advertising and tracking data for Cancer Center’s meetings, courses and special events. It is also critical for the ‘on the grounds’ operations of the Cancer Center’s multifaceted educational programming. The job includes supporting faculty and staff with the coordination and success of conferences including for identifying appropriate room space, audiovisual setup, attendance tracking, as well as advertising of events in the school of medicine and university. A hybrid work schedule is encouraged and integrated.


Specific Duties & Responsibilities

  • Works with faculty organizers to invite, confirm and plan weekly and special conference activities.
  • Works with JHU Facilities and Audio-Visual Department as necessary to ensure successful event planning and execution.
  • Oversee calendar and advertising of clinical and research conferences in the Cancer Center.
  • Track attendance and recorded conferences.
  • Prepare and track Continued Medical Education activities.
  • Work with faculty to arrange and invite Visiting Professors and create agenda with host faculty and other administrative staff
  • Work with Visiting faculty to coordinate travel arrangements for guest speakers and visiting professors.
  • Prepare Abstract Book and related material for conferences such as Trainee Research Day and other conferences hosted by SKCCC.
  • Process online payments and travel expense reimbursements for Visiting Professors and as needed for Office of CRTEC.
  • Support catering for Cancer Center events such as Wednesday Research Conference and Journal Club.
  • Perform other duties and/or special projects as assigned by the Director of Office of CRTEC or designee.
  • Oversee usage of main conference rooms in cancer research buildings including with outlook calendar.
  • Oversee maintenance of computers and AV equipment and works with supervising coordinator to ensure regular upgrade of AV and other equipment for optimal conference.

Special Knowledge, Skills & Abilities

  • Excellent typing and accuracy skills.
  • Ability to operate computer, fax, copier, scanner, and other general office equipment.
  • Ideally able to set up and assist with troubleshooting video conferencing for meetings coordinated through JHU IT. Interest in developing this skill is also welcomed if no experience in this area.
  • Excellent computer literacy skills required, including proficiency in Word, Excel, PowerPoint
  • Willingness to learn new software and adapt to changes in office technology and software to ensure efficient office practices.
  • Knowledge or interest in developing skills to learn Adobe Adobe Illustrator or Photoshop, Qualtrics, e-calendar (Outlook) capabilities and other administrative software
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to work with faculty, staff, and students.
  • Proven strong organizational, time management, analytical, and problem-solving skills.
  • Attention to detail is a must.
  • Must be able to work independently, be flexible, motivated, and able to handle multiple tasks with ease.
  • Must be a self-starter.
  • Ability to make independent decisions and establish work priorities to meet deadlines.
  • Ability to work independently and as part of a team.
  • Ability to work for long periods of time without direction, prioritize own work, and work with flexibility on several tasks simultaneously in order to meet various concurrent deadlines.
  • Functions as a member of a team, working to promote an atmosphere of respect, collegiality, and integrity.
  • On a regular basis, exercise sound judgment and assume responsibility for decisions, consequences, and results.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Sr. Administrative Coordinator 
Job Posting Title (Working Title): Sr. Administrative Coordinator   
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F, 830-500 
Exempt Status: Non-Exempt 
Location: Hybrid: On-site 3-4 days a week 
Department name: 10002937-SOM Onc Medical Oncology 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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