Alumni Relations Coordinator

Requisition #: 313515

Range: OE

Level: 2

Salary: $16.58 - $22.80 hourly

Status: Full Time

School: Whiting School of Engineering

Location: Homewood Campus

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Development

Contact: Central Talent Acquisition Office 443-997-5100

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General Description

This position is responsible for supporting the Director of Alumni Relations, the Assistant Director of Alumni Relations, and the Sr. Special Events Coordinator to help plan and coordinate all WSE events and volunteer engagement programs. In addition, the Alumni Relations Coordinator is responsible for shared office administrative coverage. Job duties fall under the following three categories:

Volunteer Engagement

  • Support and coordinate programs and activity for Hopkins Engineering Alumni, including the Ambassadors program
  • Support WSE marketing and communications efforts to maximize internal announcements, social media outreach, and web postings
  • Manage give-a-ways and WSE merchandise for alumni and departments
  • Prepare written briefings and committee nominations

Events

  • Support and help to coordinate the planning and execution of Development and Alumni Relations events, Stewardship events, Department events, and Dean’s Office events
  • Prepare written materials to include briefs, constituent biographies, nametags, placecards, and handouts
  • Work and provide excellent customer service at Whiting School and Johns Hopkins events
  • Effectively track event budgets and submit expenses in a timely manner
  • Organize vendor contracts and understand all processes needed to approve contracts and process expenses

Administrative Duties

  • Manage the team of student employees, including hiring, approving time sheets, and providing work/projects to be completed
  • Manage the engineering@jhu.edu email inbox, to include sending and coordinating mass emails and tracking all event RSVPs
  • As part of the team of administrative office staff, answer the main phone line and answer emails to the office email address
  • Take meeting minutes when required
  • Assist with other WSE DAR programs and projects as assigned

Qualifications

Bachelor's degree preferred. Requires High School Diploma/GED and three years related experience (additional education can substitute for some experience). Strong computer skills (database and design software experience preferred); ability to collect and synthesize information; good judgment, initiative, and self starter; ability to prioritize and complete multiple tasks, perform timely follow up, and meet deadlines; strong interpersonal skills and the ability to work with volunteers, handle sensitive situations and guide colleagues to achieve objectives.

Special Knowledge and Skills:

  • Strong written and verbal communication skills
  • Ability to proof for editorial and grammatical context
  • Develop program and meeting agendas
  • Create special event programs

Additional information:

The position requires working outside normal business hours and the possibility of travel.


NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at 443-997-5100. For TTY users, call via Maryland Relay or dial 711.



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