Administrative Program Coordinator

Classified Title: Administrative Coordinator

Requisition #: 315139

Range: OE

Level: 2


Status: Full Time

School: SAIS

Location: District of Columbia

Location City: Washington

Location State: DC

Resume Required for Application: Yes

Area of Interest: Administrative


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General Description

Founded in 1943 and a Johns Hopkins division since 1950, The Paul H. Nitze School of Advanced International Studies of Johns Hopkins (SAIS) has been educating global leaders for more than 70 years.  As a highly selective graduate institution with a distinguished faculty, SAIS consistently ranks as one of the top schools of international relations in the world. SAIS was founded to provide a practical approach to training students in international leadership and foreign relations, and to provide mid-career educational opportunities for those already working in related fields. Today, SAIS offers the MA, MIPP, MAIA, MAIS, MIEF, GPP, and Ph.D. degrees and enrolls 640 full-time students in Washington, D.C., primarily in the school's two-year Master of Arts program. Nearly 40 percent of the students are non-citizens coming from more than 70 countries. About 200 students attend SAIS Europe in Bologna, Italy, while about 180 students attend the Hopkins-Nanjing Center in Nanjing, China. To learn more about SAIS, visit

Position Overview

The Administrative Program Coordinator for the Center for Transatlantic Relations (CTR) is responsible for coordinating, administering and managing administrative activities and overseeing and coordinating programmatic events for the center and office. In addition, he or she will maintain the financial accounts for those research projects for which he or she is responsible/assigned as program coordinator. The position is also responsible for providing a link between faculty, students, administrative personnel and outside resources.

The Center for Transatlantic Relations (CTR), an integral part of the Johns Hopkins Paul H. Nitze School of Advanced International Studies (SAIS), engages international scholars and students directly with government officials, journalists, business executives, and other opinion leaders from both sides of the Atlantic on issues facing Europe and North America. The goal of the Center is to strengthen and reorient transatlantic relations to the dynamics of the globalizing world. Center activities include seminars and lectures; media programs and web-based activities; research projects and policy study groups.  

More about CTR at

Primary duties and responsibilities include:


  • Work with Principal Investigators (PIs)and fellows as requested on assigned grants
  • Liaise with donors and SAIS business office to ensure all agreement documentation is received, in order, and signed to set-up new accounts
  • Track and process all incoming and outgoing funds pertinent to assigned grants in accordance to SAIS/University regulations
  • Create final financial reports for donors according to grant guidelines
  • Communicate with donors on outstanding questions, and provide further documentation, following report submission.


  • Coordinate with Senior Program/Office Manager, various stakeholders on events (speaker invitations; logistics; travel arrangements; security needs; meeting materials; AV needs; etc.)
  • Manage day-of logistics including copying, check-in, set-up, PowerPoint’s, speaker arrangements, mics, catering, etc. General Office:
  • Keep calendar, track correspondence for Executive and Managing Directors
  • Greet guests, answer phone, etc.
  • Set up new scholars with needed SAIS credentials
  • Manage general office communications, correspondence
  • Update website and contact database
  • Other duties as assigned

Note: This position posting should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.


Masters or Bachelor’s degree in International Relations is preferred.  High school diploma/GED required.  Three years related experience.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special skills and knowledge include - Strong written and verbal communications and organizational skills.  Ability to work independently in a dynamic environment.  The ability to meet deadlines, multitask, prioritize projects, and interact effectively with individuals at all levels and from diverse cultures. 

Computer literacy should include Microsoft Office suite of software, SAP and experience in web design and data management maintenance is preferred.

Must be currently authorized to work in the U.S.

Preferred Qualifications

Knowledge of and/or experience in international affairs and the workings of educational institutions is preferred.  A good working knowledge of at least one European language in addition to English is also preferred.

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at 443-997-5100. For TTY users, call via Maryland Relay or dial 711.

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