Classified Title: Administrative Coordinator
Requisition #: 313505
Salary: $16.58 - $22.80 hourly
Status: Full Time
School: Homewood Student Affairs
Location: Homewood Campus
Location City: Baltimore
Location State: MD
Resume Required for Application: Yes
Area of Interest: Administrative
Contact: Central Talent Acquisition Office 443-997-5100
Under the leadership of the Executive Director of Career Services, the career center is central in shifting the institution towards a model of career preparedness in which all Johns Hopkins students integrate their career preparation into their academic experience with the same pursuit of excellence – distinguishing themselves as the “talent of choice”. The following statements reflect the vision and mission of Johns Hopkins University Career Center.
Vision: We foster empowered students who align academic and career pursuits to enhance the world.
Mission: Cultivate lifelong career development success for Johns Hopkins students and alumni through education and access to opportunities and experiences that leverage a powerful network of alumni, employers, faculty, parents, and the greater Baltimore community.
Reporting to the Executive Director of the Career Center, the Administrative Assistant provides project coordination and administrative support. In addition, this position provides periodic administrative support to the Operations and Program Manager. This position requires significant independent action and frequent interaction with internal and external constituencies. This position requires consummate skills in diplomacy, discretion, and confidentiality. The successful candidate will have demonstrated experience working in a fast-paced, executive environment and will be a core member whose contributions to a team-based and cross-trained environment will advance the goals of Johns Hopkins University.
This position manages and reports on the office’s budget. The position must be knowledge of the university’s SAP system where the incumbent will maintain appropriate financial records and files, allocate financial transactions, collect and process payments.
In addition, the job maintains the Executive Director’s schedule/calendar, plans all travel, manages confidential files and correspondence, assists with special projects, event planning, budget management, staff department searches, data, and any other assigned duties. The position schedules appointments and meeting rooms; takes, compiles and distributes meeting minutes; types routine and specialized correspondence as well as reports; answers telephone, screens callers and relays messages; picks up and delivers materials as required.
Based on special knowledge and understanding of initiatives, goals, and objectives of the Office of Academic Services, independently resolve scheduling conflicts, prioritize requests, confirm and track event or meeting details. Ensure that the Executive Director is fully prepared for meetings and appearances; including compiling and preparing materials, confirming meeting details and expectations regarding dean’s appearances. Prepare and/or review briefings for the Executive Director’s review.
High School Diploma/GED required; Bachelor’s degree preferred. Minimum three years experience in providing progressively responsible administrative support with experience working on a wide variety of special projects and assignments. Experience in a professional setting serving a senior level individual preferred.
Special Knowledge, Skills & Abilities:
NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at 443-997-5100. For TTY users, call via Maryland Relay or dial 711.
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