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Job Req ID:  4827

Administrative Coordinator

Classified title: Administrative Coordinator

Role/Level/Range: ATO /2/OE

Starting Salary Range: $16.91 - $23.25 p/hr.

Employee group: Full-time

Schedule (hours/days): Monday-Friday 8:30-5:00 40 hrs.

Employee subgroup: Non-exempt

Department name: Clinical Practice Association (CPA)

Work Location: JH @ Franklin Square

Personnel area (School): SOM


General Summary


Provide administrative support and perform general office management duties necessary for the efficient operation of an office or program.  Responsibilities require significant collaboration and coordination with others.  Maintain strict confidentiality of staff and patient information.


Duties & Responsibilities


  • Provides administrative support to the Sr. Director of Finance, which includes calendar management, project support, and note taking.
  • Responsible for reviewing and routing of Physician Services and Physician Contracted Service contracts and documents to the clinical services.
  • Develop a database, maintains records of contract activity for expiring contracts, and works to improve office efficiencies. 
  • Maintain contracts for equity and compliance.
  • Support the Sr. Director of Finance with any queries regarding contracts. Respond to inquiries, either by phone or e-mail, timely or accurately within 1 business day.
  • Performs general office duties necessary for the efficient operation including assisting with conference room reservation requests and other calendar work.  Requires significant collaboration with others. 
  • Initiates office services such as ordering supplies, copier repairs, telephone changes, and maintenance requests. 
  • Coordinates the collection, preparation, distribution of financial, and operations reports.
  • Locates and compiles information; formats reports, graphs, tables, records and other sources of information.
  • Utilizes department specific support databases, i.e. Sharepoint, as well as applicable enterprise-wide applications.
  • Operates computer to access email, electronic calendars, and other basic office support systems.
  • Uses various software applications to assemble, manipulate and/or format data and/or reports.
  • Knowledgeable of the informal and formal department goals, standards, policies and procedures which may include some familiarity of other departments within the school/division.
  • Requires sensitivity to the interrelationship of both people and functions within the department.
  • Interprets and communicates operating policies.
  • Assists with special events planning.




High School Diploma/GED.  Three years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Technical qualifications or specialized certifications


Intermediate use of MSOffice, including Outlook, Word, Excel, PowerPoint and Visio.

AV Equipment



Any specific physical requirements for the job


Able to sit in a normal seated position for extended periods of time.

Able to reach by extending hand(s) or arm(s) in any direction.

Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.

Able to communicate using the spoken and written word.

Able to see within normal parameters and to hear within normal range.

Able to move about.

Able to lift minimum weight, 10 lbs.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. 

JH at Franklin Square

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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