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Job Req ID:  9153

Administrative Coordinator

General Summary


The Department of CPA is seeking a full time Administrative Coordinator that will Provide administrative support and perform general office management duties necessary for the efficient operation of the Executive & Preventive Health Program.  Responsibilities require significant collaboration and coordination with others.  Maintain strict confidentiality of staff and patient information.


Duties & Responsibilities

Procedural Knowledge


  • Provides administrative support to the Medical Director and Administrative Director which includes calendar management, project support, and note taking
  • Performs general office duties necessary for the efficient operation including assisting with conference room reservation requests and other calendar work.  Requires significant collaboration with others
  • Compiles summary letters for patients seen in the East Baltimore and Sibley Hospital locations and sends to the patient, their primary care physician and/or releases information via myChart
  • Initiates office services such as ordering supplies, copier repairs, telephone changes, invoice entry, and maintenance requests
  • Submit website updates 
  • Coordinates the collection, preparation and distribution of financial and operations reports
  • Locates and compiles information; formats reports, graphs, tables, records and other sources of information
  • Utilizes department specific support databases, i.e. Executive Health database, as well as applicable enterprise-wide applications, i.e. EPIC, SAP
  • Operates computer to access email, electronic calendars, and other basic office support systems
  • Uses various software applications to assemble, manipulate and/or format data and/or reports
  • Knowledgeable of the informal and formal department goals, standards, policies and procedures which may include some familiarity of other departments within the school/division
  • Requires sensitivity to the interrelationship of both people and functions within the department
    Interprets and communicates operating policies
  • Assists with special events planning


Technical knowledge


  • Advanced use of MSOffice, including Outlook, Word, Excel, PowerPoint and Visio.
  • AV Equipment
  • SAP
  • EPIC


Professional and Personal development


  • Participates in on-going educational activities
  • Keeps current of industry changes by reading assigned material on work related topics


Service excellence


  • Adheres to Service Excellence Standards
  • Customer Relations
  • Self-Management
  • Teamwork
  • Communications
  • Ownership/Accountability
  • Continuous Performance Improvement




HS/GED required. Requires minimum of three years related experience. Additional education beyond minimum experience qualifications may substitute for required experience to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.)


Special Knowledge, Skills, and Abilities


Able to operate basic office equipment, e.g. computer, photo copier, scanner, telephone, fax machine


Physical requirements for the job


  • Able to sit in a normal seated position for extended periods of time
  • Able to reach by extending hand(s) or arm(s) in any direction
  • Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard
  • Able to communicate using the spoken and written word
  • Able to see within normal parameters and to hear within normal range
  • Able to move about
  • Able to lift minimum weight, 10 lbs.




Classified title: Administrative Coordinator

Role/Level/Range: ATO/2/OE

Starting Salary Range: $16.91 - $23.25 per hour

Employee group: Full-time

Schedule (hours/days): Mon – Friday, 40 hrs.

Employee subgroup: Non-exempt

Department name: CPA

Work Location: 601 N. Caroline Street

Personnel area (School): SOM




The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Medicine - East Baltimore Campus

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