Share this Job
Job Req ID:  10515

Administrative Coordinator

Classified Title: Administrative Coordinator 
Role/Level/Range: ATO 40/E/02/OE 
Starting Salary Range: $16.91-$23.25
Employee group: Full Time 
Schedule: M-F, 8:30am-5:00pm 
Employee subgroup: Salaried Non-exmt 
Location: 1830 E. Monument Street
Department name: 10002774-SOM Cell Bio Cell Biology 
Personnel area: School of Medicine



General Summary


The Administrative Coordinator for the department is a multi-function position working semi-independently to perform routine and non-routine duties.


Duties & Responsibilities


  • Maintain calendar to reserve Conference Room for department and outside organizations.
  • Secure budget from units not in the department to appropriate bill for room rental.
  • Control arrangements for weekly seminar:
  • Arrange hotel reservation for guest speakers
  • Order lunch food and weekly cookies
  • Submit travel expenses, honorarium, check requests
  • Send out email reminders Mondays and Thursdays
  • Input seminar info to various calendars
  • Create flyers and mini-blank cards
  • Set up snacks and hot beverages
  • Orders supplies as needed
  • Set up Bodian Room with AV equipment
  • Print and collate the monthly budget statements. 
  • This positon is responsible for reconciling the monthly budget statements with receipts and documentation from the faculty labs. 
  • This includes gathering the financial documentation and presorting to prepare for monthly reconciliation process. 
  • Submit travel and non-travel reimbursements for department members and non-employees securing vendors numbers from A/P shared services as needed.
  • Provide course support throughout the academic year, familiar with Blackboard preferred.
  • This entails uploading documents, preparing tests, recording grades and working with the Registrar’s Office.
  • Prepare reports utilizing SAP
  • Assist with ordering Faculty/Staff lunches as needed
  • Disseminate mail into mailboxes
  • In charge of Cell Biology ethics workshop
  • Planning, order food, conference room reservations, group organization


Miscellaneous administrative tasks:


  • File management
  • Order office supplies as needed
  • Assist others in office as needed




High School Diploma/GED. 3 years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Preferred qualifications


SAP experience


Special knowledge, skills, and abilities


Proficiency with MS Word, Excel.







The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 


EEO is the Law
Learn more:
Important legal information


School of Medicine - East Baltimore Campus

Apply now »
Find similar jobs: