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Job Req ID:  2654

Billing & Coding Specialist

The Department of Oncology is looking to fill the position of Billing and Coding Specialist in their White Marsh location.   This position requires the ability and skills to perform accurate and timely billing and collections, as well as resolve issues related to registration, claims processing, clinical documentation, payer enrollment, and other billing compliance requirements. Provide clinical provider training and tutorials in regards to compliant documentation practices, as well as efficient utilization of the electronic documentation systems. Charge capture and review in JHU/ PBS billing applications or related billing systems may be required. Conduct periodic audits for compliant documentation and compliance to workflow processes and procedures. Audits may also be conducted on an ad-hoc basis. Provide reports to management of progress and noted trends observed in audits and encounters with clinical providers. Report HIPAA violations to appropriate management. Handle inquiries in reference to patient demographics and financial status. Manage work flow, work files, and correspondence in relationship to the position.  Attend meetings representing the department. Provide exemplary customer service skills. Other duties as assigned or delegated by departmental management.  Will report to the Department Manager.


Will be required to use the JHM and JHU/ PBS billing applications and documentation systems, including any additionally implemented systems.  Staff in this position will be required to interact daily with staff at various levels.  Strict confidentiality of patient information is required, including charges, treatment plans and diagnosis.  Must maintain and follow HIPAA guidelines.  



Duties and Responsibilities:


Procedural Knowledge:

  • Gathers and verifies all information required to produce a clean claim including special billing procedures that may be defined by a payer or contract.
  • Verifies registration information in the billing system, applying knowledge of medical insurance coverage to enter and edit registration as necessary.
  • Enters charges into billing system in a timely and accurate manner following established policies and procedures to produce accurate and complete claims. 
  • Compares amounts to source documents and calculates amounts for totals.
  • Posts time of service and lockbox payments; and address correspondence in a timely manner.
  • Reviews various edit lists and takes appropriate action to correct incomplete claims.
  • Makes account adjustments where appropriate.
  • Prints and mails claim forms and statements according to policies and procedures.
  • Retrieves supporting documents (medical reports, authorizations, etc.) as needed and submits to third-party payers.
  • Identifies and informs the supervisor/Production Unit Manager of issues or problems associated with non-payment of claims.
  • Posts insurance rejections and takes appropriate steps to resolve outstanding balances by communicating with third-party payers, patients, physicians, and other parties to resolve unpaid claims, ensuring accuracy of insurance information.
  • Researches and processes refunds according to departmental policies.
  • Questions incomplete or inaccurate vouchers and notifies supervisor when appropriate.
  • Recommends and prepares delinquent accounts for referral to collection agencies or recommends account write-offs.
  • Uses A/R follow-up systems and reports to identify unpaid claims for collection/appeal.


Technical Knowledge:

  • Comprehensive knowledge and compliance of HIPAA rules and regulations in the dissemination of patient Protected Health Information (PHI).
  • Working knowledge of JHU/ PBS Billing Applications.
  • Utilize online resources to facilitate efficient claims processing.


Professional & Personal Development:

  • Participate in on-going educational activities.
  • Assist in the training of staff.
  • Keep current of industry changes by reading assigned material on work related topics.
  • Complete three days of training annually.



Minimum Qualifications: 

HS Diploma/ GED and One-year experience in a medical billing or similar specialty environment required.



Special Knowledge, Skills, or Abilities / Competencies:

  • Ability to work independently.
  • Ability to provide training.
  • Ability to work with managers and staff at a higher level.
  • Excellent customer service and verbal and written communication skills.
  • Good organization, time management, and follow up skills.
  • Excellent interpersonal skills and the ability to interact effectively.
  • Knowledge of JHM and JHU/ PBS billing applications and documentation systems preferred.
  • Knowledge of PCs and the ability to operate standard office equipment, such as copy machine, printer, scanner, fax, and calculator.
  • Able to sit in a normal seated position for extended periods of time.
  • Able to reach by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
  • Able to communicate using the spoken and written word.
  • Able to see within normal parameters and to hear within normal range.
  • Able to move about.
  • Able to lift minimum weight, 10 lbs.


Position Status:  Full Time

Role/Level/Range: ATO/2/OC                                                        

Department: Oncology (Professional Fees)

Hourly Range: $12.97 - $17.87

Work Location: Johns Hopkins at White Marsh

Work Schedule/Hours: Monday-Friday/8:30-5:00pm/40 hours

JH at White Marsh

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