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Job Req ID:  38016

Budget Analyst

General summary/purpose:

Specific duties & responsibilities: 

  • Develop and analyze sponsored budgets over their complete life cycle, from pre award to post award.
  • Assist PI with grant submission budget development using appropriate cost rates for indirect and benefit costs, including all anticipated cost projections.
  • Work with internal ffIU offices to make sure budget number s are set up in a timely manner.
  • When necessary, advise faculty of status and balance availability on accounts and assist with and make recommendations for appropriate course of action to address budget variances relating to potential deficits and/or unspent balances.
  • Coordinate, monitor and submit all necessary budget infom1ation for progress reports.
  • Assist with grant closeout, such as ensuring the timely submission of the financial and other reporting.
  • Select applicable budget number to purchase all lab supplies and equipment for Dr. Handa's and Dr. Sodhi's lab, including but not limited to toxic chemicals, DNA sequencing, combustible gases and research animals. Track purchasing documents from creation to close-out; troubleshoot any problems that may occur. Serve as point of contact for questions regarding financial policy and procedure.
  • Complete monthly account reconciliation, interpreting and ensuring compliance with all University and sponsoring agencies' policies and procedures when reviewing. Present reconciliation to Pl for signature and then submit to Finance for compliance.
  • Initiate and process transactions with SAP modules (e.g., AP, Supply Chain, Finance, Sponsored and BW), including accounting documents/transactions (non-payroll transfers, shopping carts, vendor invoices and check requests.
  • Submit grant proposals through COEUS according to submission guidelines.
  • Attend Finance and Research Administration trainings/meetings to stay updated on changes in internal and external policies, procedures and regulations that apply to sponsored applications and awards.
  • Assist with the development of budgets for grants and contracts including new, renewal and continuation awards. Work closely with Pis to prepare grant proposals and other submissions by gathering supporting documentation, prepare budgets, ensure timelines are met and documentation is formatted as required, using knowledge of grant submission process and requirements.
  • Reconcile and allocate expenses; manage and allocate Pcard purchases in a timely manner.
  • Submit scientific manuscripts to various journals following stringent guidelines.
  • Submit travel and non-travel related expenses for reimbursement for the Pis and their lab members. Make travel arrangements as requested by the Pis.
  • Assist foreign post-doctoral fellow applicants in the J and H-1B Visa and Hopkins credentialing process.
  • Utilize Epic to adjust clinic schedules and check schedules for patients.
  • Act as point of contact for current patients with vision issues/question and forward info to proper party for further handling.


Minimum Qualifications (mandatory):

  • Bachelor's degree in finance, accounting, or other related field.
  • One (1) year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Classified Title:  Budget Analyst
Working Title: Budget Analyst  ​​​​​
Role/Level/Range: ATP/03/PB 
Starting Salary Range: $20.93-$28.75 (commensurate with experience)
Employee group: Full Time 
Schedule: Mon-Fri 8:30-5 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10003003-SOM Oph Retina Service 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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