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Requisition ID:  116165

COI Analyst

We are seeking a COI Analyst who will work in the Homewood IRB and Conflict of Interest Office. The Office is responsible for review of conflict of interest and commitment disclosures for compliance with all applicable policies and procedures that protect the Krieger School of Arts and Sciences (KSAS) and Whiting School of Engineering’s (WSE) combined multi-million dollar sponsored research funds. The Office develops and manages implementation of policy in the areas of individual financial interests and individual financial conflicts of interest, disclosure and professional commitment, misconduct, and research integrity.


The position will report to the Executive Director and is a key partner in ensuring WSE and KSAS compliance with applicable federal regulations on individual financial interests and individual financial conflicts of interest in research. The Office is responsible for the review of faculty disclosures, preparation, review, processing, and documentation of conflict-of-interest cases, and supports the work of the Conflict Review Committee.


In addition, the position will work closely with faculty members, students, institutional leaders and staff of the University, the Office of General Counsel, Johns Hopkins Technology Ventures, Research Administration, Homewood Institutional Review Board, and occasionally individuals outside the institution.


Specific Duties & Responsibilities


Conflict of Interest (COI) Support

  • Independently review and process e-Disclose disclosures of outside activities and financial interests in accordance with institutional and office policy and procedures.
  • Identify data needed to review potential conflicts of interest and to ensure compliance with institutional policies and federal regulations.
  • Conduct compliance activities to ensure faculty understand and follow policies.
  • Use Visual Compliance to screen foreign entities associated with disclosures for foreign collaborators/visitors against proscribed or restricted entity lists, those subject to sanction programs, etc.
  • Follow-up on system notifications from other offices to confirm the accuracy of the information and ensure disclosure is made, where appropriate.
  • Confirm current COI training dates, recording them in eDisclose, as needed.
  • Assist with the process of faculty Annual Certification.
  • Work closely with other institutional offices for complex COI cases.
  • Conduct supplemental research of complex disclosures; assist with preparing case write-ups for Committee review.
  • Provide training and email, phone, and Zoom/Teams support to faculty members regarding disclosures, policy questions and other requests as needed.
  • Attend HCOI Open Office Hours for questions and concerns pertaining to conflict of interest and commitment.
  • Explain HCOI policies and relevant regulations to faculty and staff.
  • Develop recommendations for assuring compliance with federal regulations.
  • Occasionally conduct testing of the electronic disclosure system to identify problems and bugs.
  • Perform routine database queries and report generation.
  • Assists with WordPress website maintenance, including revisions and postings.


Administrative Support:

  • Minimal and occasional support for the Homewood IRB to include pre-review and post-review processing of applications, as well as answering inquires may be required.
  • Other duties as assigned.


Special Knowledge, Skills, & Abilities

  • Must be able to function both independently and as a member of a team.
  • High level of organizational skills and time management.
  • Strong analytical reasoning skills.
  • Skilled at engaging and presenting to diverse audiences.
  • Ability to work with limited supervision, make decisions and establishes work priorities on essentially procedure-oriented operations.
  • Must be service-oriented and able to interact effectively with individuals at all levels of the organization.
  • Must be able to function both independently and as a member of a team.
  • Excellent written and oral communication skills.
  • Ability to maintain a high level of confidentiality.
  • Ability to test and troubleshoot electronic database systems.
  • Proficiency with Microsoft Office Suite, Outlook, Teams, and web-based research.


Minimum Qualifications
  • Bachelor's Degree required.
  • Two years of progressively responsible related professional experience.



Preferred Qualifications
  • Prior research experience, or experience in a research compliance environment.
  • Experience in an academic medical center or higher education setting
  • Knowledge of federal regulations related to human research protections.
  • Knowledge of federal regulations related to promoting objectivity in research.

 

 

Classified Title: Assistant Policy Associate 
Job Posting Title (Working Title): COI Analyst   
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: 37.5/ M-F, 8:30 a.m. to 5 p.m. 
Exempt Status: Exempt 
Location: Remote 
Department name: WSE Office of Research  
Personnel area: Whiting School of Engineering 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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