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Job Req ID:  14064

Data Administration Manager

PRIMARY PURPOSE:

Lead the accounting and cash management functions for the Development and Alumni Relations contribution administration processes.  Develop, implement, and operationalize systems and supporting policies and procedures to maximize efficacy and compliance with internal and external regulatory requirements and entities regarding contribution and related DAR revenue.  Oversee the management of central administration house banks and holding accounts reporting, guide and validate cash management processes, and ensure temporary budget allocations are resolved.  Serve as team lead on cash, accounting and credit management projects to support strategic organizational fundraising goals.  Support organizational customers in establishing new current use and endowment requests, and ensure alignment of DAR accounting data with JH/SAP general ledger and master data.  Manage a team of five professional and operational permanent staff to execute delivery of products and services to customer base, and hire and manage temporary or student staff to meet varying workload and priorities.

   

 

ESSENTIAL JOB FUNCTIONS

 

Operations

  • Continually analyze unit operating systems to develop and implement strong internal controls for payment collections, revenue reconciliation and posting, and safe guarding against loss.
  • Manage accounting professionals, lead workers, operational staff, and student/temporary staff as needed.
  • Lead staff in timely and accurate reconciliation of DAR’s responsibilities in the University Gift Assessment process that impacts DAR’s available funding.
  • Manage development account maintenance, including requesting new SAP funds, cost objects, and GL accounts (current and endowment).  Oversee and validate staff unit modifications to existing data as transactional events occurs to ensure alignment between ALADIN and SAP master data.
  • Manage and approve roles that determine access to financial data elements and cash receipt documents for DAR and other university staff, such as institutional general accounting or treasury offices.
  • Represent the unit and DBS and/or DAR in meetings as needed.
  • Support operations continuity by being present during peak seasons, including at year-end.

 

Project Administration

  • Serve as functional lead in managing development-wide accounting projects, as the implementation of new processing and payment methods, or envisioning and revising cash management protocols that are translatable across the organization.
  • Prepare and lead team in response to institutional audits, and devise and implement processes to support and ensure compliance with audit requirements.
  • Lead and provide direction to external units and departments in cash or accounting process transitions, providing project plans and guidance on implementation of recommended new processes and procedures.

 

Financial Reporting, Compliance, Customer Relationship Management

  • Provide vision and leadership for the development of trend analysis and reports on the Development bank account, general ledger contribution postings and journals.
  • Ensure team completion of required reporting schedules.
  • Ensure team compliance with institutional policies for document handling and retention, including hard-copy and electronic storage processes and workflows.
  • Manage internal relationships across all JH business entities and areas, partnering with JHU/JHH/JHHS controllers and treasury functions to inform and advise on contribution revenue issues, coordinate resolution of general ledger discrepancies, and lead team in the reconciliation of general ledger account balances with subsidiary systems and processes.
  • Manage external relationships with contracted vendors and/or bank representatives to resolve debits, foreign collections, or other account discrepancies.
  • Respond to donors or other constituents regarding cash receipt transfer protocols and processes.

MINIMUM QUALIFICATIONS

  • Bachelor's degree in Accounting, Business, Finance or related field.
  • Five years progressively responsible experience, including some office and supervisory experience required. Seven years of progressively responsible related work experience and supervisory experience, including demonstrated knowledge of accounting and cash operations procedures preferred.
  • Excellent written and verbal communication skills, and have an ability to work independently while leading others, meet deadlines, and be extremely mission and results-focused. 
  • Proficiency in Microsoft Office Suite, including Word, Access, Excel, PowerPoint, and Outlook is required.

PREFERRED QUALIFICATIONS

  • MBA, CPA or MS Finance
  • CTP or CCM certification
  • Prior work experience supporting accounting or finance operations in institutions of higher education, and/or experience supporting a development or advancement services team
  • Working knowledge of SAP

 

 

JH at Keswick