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Job Req ID:  95136

Ensemble Librarian

The Ensemble Office manages the personnel, rehearsal, and performance activities of many of the Conservatory’s instrumental and vocal ensembles; administers the graduate orchestral conducting program; provides instrument loans and rentals to ensemble participants and music education students; and maintains the Ensemble Library, supervising the distribution of library materials in support of ensemble activities, main stage and chamber opera productions, and conducting recitals. The Ensemble Library is a non-circulating collection.


Peabody’s ensembles are designed to acquaint students and the general public with the rich and varied literature of many musical genres. They provide participants with the means, through rigorous rehearsals and frequent public performances, of developing their musical skills to a high level of artistic competence, and also represent a considerable and significant portion of Peabody’s contribution to the cultural life of the surrounding community.


Located in the heart of Baltimore’s Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America’s first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level.  As one of the nation’s pre-eminent conservatories of music, Peabody stages @ 1000 concerts and performances each year.   Peabody is one of the nine divisions that comprise the Johns Hopkins University.

Johns Hopkins University is committed to active recruitment of a diverse faculty and student body.


The University is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members. Consistent with the University’s goals of achieving excellence in all areas, we will assess the comprehensive qualifications of each applicant.


We are seeking an Ensemble Librarian


Reporting to the Ensemble Program Manager the Ensemble Librarian manages the performance, and copyright librarian functions which support the Conservatory’s Large Ensemble programs and Dance:  5 orchestras large ensembles, 3 choral ensembles, 3 jazz ensembles, and all Composition Reading Groups. 


Specific Duties & Responsibilities:


  • Oversees and manages all aspects of the Ensemble Library. The Ensemble Library is a non-circulating collection with a budget of $43,000.


    • Maintains the Large Ensemble and Conductors’ Orchestra Library, supervising the distribution of library materials and music in support of ensemble activities, main stage and chamber opera productions, conducting recitals, jazz, chorus and dance.


    • Working with the conductors of each large ensemble the Ensemble Librarian is responsible for appropriate musical rentals and purchases. Ensures that parts are ordered, ready, paid for, collected, returned, and within budget.


    • Works with vendors to secure, negotiate and arrange the purchase, or borrowing, of materials, ensuring licensing, rental, and copyright compliance to meet program needs.


    • Responsible for managing the music rental and instrument budget.


    • Responsible to secure, prepare, organize, distribute and collect all performance materials for all ensembles:  orchestra, choral, and jazz.  Oversees the preparation of all the music materials for performances; oversees production and distribution of practice part materials.


    • Manages a team of Ensemble Library Interns to ensure that all musical markings and bowings have been transferred to every part in advance of the need for distribution. 


    • Creates the Large Ensemble audition and placement materials for orchestral, jazz and choral ensembles based on the season repertoire and selections of the Conservatory faculty.


    • Participates in concert duty staff rotations, overseeing student attendance and retrieval of parts and scores following a performance and serving as an Event Manager for assigned ensemble performances to ensure proper event advancement. 


Minimum Qualifications (Mandatory):

  • A Bachelor’s Degree in Music
  • Prior orchestral music library experience
  • Comprehensive knowledge of performance practices, musical terminology, foreign languages, music theory, orchestration, transposition, and repertoire
  • Familiarity with music publishing, licensing, and copyright laws


Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 


Special Knowledge, Skills & Abilities:

  • Library research skills and understanding of standard reference resources
  • Extraordinary attention to detail and strong organizational skills, including the ability to handle multiple tasks simultaneously and consistently meet deadlines
  • Ability to build a strong relationship with and work successfully with faculty, staff, and students in a highly-demanding and fast-paced environment
  • Good customer service skills as well as verbal and written communication skills
  • Ability to work occasional evenings and weekends per the rehearsal and concert schedule


The successful candidate(s) for this position will be subject to a pre-employment background check to include fingerprinting.


Classified Title: Librarian 
Working Title: Ensemble Librarian   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Commensurate with experience  
Employee group: Full Time 
Schedule: 37.5 hours per week 
Exempt Status: Exempt 
Location: Peabody Institute  
Department name: ​​​​​​​Ensemble Operations  
Personnel area: Peabody 


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


The successful candidate(s) for this position will be subject to a pre-employment background check.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
Learn more:


Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



Peabody Institute