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Job Req ID:  56196

Grants & Contracts Analyst

General summary/purpose:

The Grants and Contracts Analyst will provide professional-level sponsored funds management for the Department of Biostatistics in the Bloomberg School of Public Health.  The position performs both pre-award and post-award functions for a cohort of faculty that include proposal preparation and submission, budget development and projections, account reconciliation, billing/invoicing, financial reporting, effort management, account closeout, and ensuring compliance. Works independently on a variety of grants/contracts that range from simple to moderately complex.  While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.  The position reports to the Department Administrator and works with a team of analysts.


Specific duties & responsibilities:

  • Partner with faculty and the Office of Research Administration on the development of grant application submissions to various federal offices, private agencies/foundations, and commercial companies.
  • Develop detailed proposal budgets and justifications, collect and edit required application documents, interpret program announcement instructions and sponsor policies, and adhere to deadlines.
  • Manage related post-award processes, including award setup, budget distribution, salary and effort allocations, effort reporting, subcontract set-up/invoicing, and monthly account reconciliation. 
  • Maintain faculty salary/effort allocation sheets, including sponsored salary cap distributions. 
  • Ensure timely submission and accurate preparation of financial, progress, and close out reports for sponsors. This includes close monitoring of deficits/surpluses for financial reports, and using specific agency formats for progress reports, such as NIH RPPRs.
  • Prepare cost transfers and quarterly service center billing for grant cohort.
  • Maintain current other support pages and biosketches for faculty.
  • Meet with faculty regularly to review sponsored and discretionary account balance statements/transactions, effort sheets, and discuss future grant or research program plans.
  • Assist Department Administrator with quarterly sponsored projections and annual departmental budget development.
  • Serve as a liaison between university research units, central offices and funding agencies.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Attend regular professional development trainings and report findings back to the Department, including trainings/workshops offered by Office of Research Administration; review communications and stay informed on important changes in sponsored research.
  • Other duties as assigned.


Minimum qualifications (mandatory):

  • Bachelor’s degree, along with 2 years of administrative/budgeting experience
  • Knowledge of accounting and budgeting theory and practices
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
    • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Preferred qualifications:

  • Prior experience preparing and submitting applications in COEUS and ASSIST 
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices 
  • Ability to make independent judgments and to act on decisions on a daily basis
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
  • Ability and ease in communicating financial data and policies to customers
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts



Classified Title: Grants & Contracts Analyst 
Working Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,700-$69,780; Commensurate with Experience
Employee group: Full Time 
Schedule: Monday-Friday 8:30 a.m. - 5:00 p.m. 
Exempt Status: Exempt  
Location: 05-MD:School of Public Health 
Department name: 10001070-Biostatistics 
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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