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Job Req ID:  10908

Grants & Contracts Analyst

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC 
Starting Salary Range: Commensurate with Experience
Employee group: Full Time 
Schedule: M-F, 8:30 am - 5:00 pm 
Employee subgroup: Salaried Exmpt 
Location: 01-MD:Homewood Campus 
Department name: 10001501-Institute for Computational Medicine 
Personnel area: Whiting School of Engineering

General Description:

The Johns Hopkins Institute for Computational Medicine, a dynamic joint institute of the Whiting School of Engineering and the School of Medicine, is seeking a motivated Grants & Contracts Analyst to support our innovative research mission. Under the supervision of the Institute’s Administrative Manager, the Grants & Contracts Analyst will coordinate, develop, and execute pre- and post-award activities related to Institute accounts.

Position Overview:

Analyst will provide dedicated professional-level sponsored funds management for the Institute for Computational Medicine, with specific responsibility for pre- and post-award functions including, but not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Analyst will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

Primary Duties and Responsibilities:

  • Partner with departmental faculty investigators to prepare research proposal submissions to a variety of federal, private agency/foundation, and internal sponsors, in close collaboration with the Johns Hopkins Office of Research Administration (JHURA).
  • Understand, follow, and advise research personnel regarding institutional policies for pre-award grant processes and sponsor guidelines. Advise faculty and staff of changes in sponsored research policies as they become available.
  • Review for accuracy, content, and adherence to all relevant guidelines all research proposals prior to submission to the Administrative Manager and JHURA. 
  • Serve as liaison between research units, central offices and funding agencies for Investigators and their research personnel.
  • Prepare and assist Investigators with budget and budget justification development. Ensure that all applicable fringe benefits, indirect costs and other fees have been applied in adherence with funding announcement, agency, university, and/or institute guidelines, in addition to evaluating for accuracy and completeness of content. 
  • Coordinate and monitor new award setup for accuracy and ensure personnel salaries are assigned appropriately.
  • Monitor award activity through monthly account review and reconciliation. Recommend and transact appropriate action to resolve issues.
  • Provide routine and ad hoc communications to Investigators and Institute administration. 
  • Pro-actively ensure spending is compliant, in accordance with institutional and sponsor regulations, terms, and conditions.
  • Independently complete post-award responsibilities including budget distribution, account reconciliation, subaward requests and invoice review/processing, vendor payments, journal transfers, and payroll.
  • Monitor due dates and provide guidance and assistance to Investigators in support of interim and final progress reports, milestone reports, etc.
  • Provide information and direct assistance required to complete contract and grant closeouts.
  • Review and allocate procurement card charges.
  • Manage workload to ensure that proposal submissions and other date sensitive activities are accurate, consistent, and punctual.
  • Perform other duties as assigned.

Special Skills/Knowledge:

  • Knowledge of accounting and budgeting theory and practices required.
  • Knowledge and understanding of the Johns Hopkins University’s policies and procedures in regards to sponsored projects, and knowledge of external Federal guidelines/procedures for grants and contracts, preferred.
  • Experience with Federal award systems such as eRA Commons, ASSIST, and Fastlane preferred.
  • Must possess ability to work with flexibility on several tasks simultaneously to meet concurrent deadlines.
  • Must possess strong organizational and analytical skills and be proficient in Excel.
  • Ideal candidate will be responsive, team-oriented, and able to work effectively with faculty, staff and students from a variety of diverse backgrounds.

Minimum Qualifications:

  • Bachelor’s degree required
  • 2 years of administrative/budgeting experience required.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT Program (18-24 months) is equivalent to three years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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