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Job Req ID:  13969

Grants & Contracts Analyst

Classified Title: Grants and Contracts Analyst 

​​​​​Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,200 to $69,090 per year
Employee group: Full Time 
Schedule: Monday through Friday 
Exempt Status: Exempt ​​​​​​​ 
Location: 01-MD:Homewood Campus 
Department name: 10001485-Department of Biomedical Engineering 
Personnel area: Whiting School of Engineering

The Johns Hopkins Department of Biomedical Engineering (BME) is an interdisciplinary program with 8 affiliated centers and institutes that are part of a cross collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM).  The Department’s mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine.

Position Overview

The primary goal of this position has responsibility for pre-award activities including proposal preparation, submission, and budget development. The Grants and Contracts Analyst will work independently on a variety of grants/contracts that range from simple to moderately complex.  The post-award functions include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.  While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.  This is an exempt position.

Primary Duties and Responsibilities:

  • Partner with departmental faculty and/or budgetary staff and the Divisional Office of Research Administration toward the planning and development of application submissions to various federal offices, private

    agencies/foundations and commercial companies.

  • May be expected to provide instruction, preparation assistance and support related to grant application procedures.
  • May review sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and Divisional Sponsored Projects Office for signature.  Review involves accuracy, content, and adherence to all relevant guidelines.
  • Review budgets and related justification for appropriateness and completeness of content.  Ensures that all applicable and indirect costs have been applied.  May also provide groundwork for subcontract negotiations.
  • Understand and utilize institutional policies for post award grant process and sponsor guidelines. 
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.  Assist with closeouts as needed.
  • Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
  • Pro-actively ensures spending is compliant in accordance with institutional and sponsor regulations, terms, and conditions.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
  • Conduct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts.
  • May serve as liaison between research units, central offices and funding agencies.

Minimum Qualifications: 

  • Bachelor’s degree required, along with 2 years of administrative/budgeting experience.
  • Additional education may substitute required experience and additional related experience may substitute required education, to the extent permitted by the JHU equivalency formula.

    JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

  • Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.

Special Skills/Knowledge:

  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.



The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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