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Job Req ID:  10009

Grants & Contracts Specialist

General summary/purpose:

This person will be responsible for the budgets, financial transactions, invoicing, and disbursements related to ongoing multiple-center ALS Research and Biorepository Core resource efforts.   

 

Specific duties & responsibilities:

Reconcile multiple accounts and subcontracts with other academic centers on a monthly basis, and create and maintain a reconciliation system. Monitor budgets and expenditures and control deficits across several Core sites.  Maintain salary funding profiles for faculty and staff involved in these efforts.  Complete payroll transfers and assist with effort reporting and cost sharing processes. Prepare and approve various electronic forms such as expenditure and balance transfers, purchase orders, online payment requests, and reimbursements.

 

Prepare monthly reports for the Principal Investigator and meet with the PI regularly regarding financial status of the grants and contracts.  Ensure timely completion of financial status reports, progress reports, invoicing, subcontract setup/modifications, and maintaining deadline schedules. 

 

Work closely with the Research Program Coordinators and the local Site Coordinators and Administrators at the multiple study sites.  This will include authorizing payments to Core sites based on work product as described in Core proposals.  Manage all aspects of subcontracts, including set-up, compliance, budgets, and payments. Manage all grant award modifications (supplements, no-cost extensions, continuations, etc.) in Coues proposal development system. Assist in compiling pre-award information for sponsors, such as budget revisions, research support documents, and protocol approvals.

 

Develop financial reports for forecasting, trending, and results analysis. Assist in financial planning and cost analysis. Extract and define relevant financial information; interpret data for the purpose of determining past financial performance and/or to project a financial probability. Analyze budget patterns and project expenditures. Assist with the analysis of programs, including productivity and fiscal performance.  Assist in identifying metrics of individual Core site performance and identifying ways to improve efficiency and lower costs.

 

Minimum qualifications (mandatory):

Bachelor’s degree required, preferably in finance, accounting, or another related field, and a minimum of one year of administrative/budgeting experience. Additional experience may substitute for education and additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.

 

Technical qualifications or specialized certifications:

Use various general accounting and software applications, such as spreadsheets, databases, cost accounting systems, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Communicate professionally and effectively with various constituencies, including Neurology Department Finance, Neurology Department Pre-Award team, JHU SOM Office of Research Administration, Sponsored Projects Shared Services, Accounts Payable/Receivable, subcontract sites, and sponsors. Maintain compliance with OMB, sponsoring organizations’ guidelines, and relevant JHU/JHH policies and procedures

 

Classified title:  Grants & Contracts Specialist

Role/Level/Range:  ATP/Level 3/PB

Starting Salary Range: $20.32- $27.90 (commensurate with experience)

Employee group: Full-Time

Employee subgroup: Non-Exempt

Schedule: Working 40 hours per week; Monday- Friday 8am-5pm

Location:  Johns Hopkins East Baltimore Campus  

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Medicine - East Baltimore Campus

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