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Job Req ID:  14047

HR Coordinator

Classified Title: HR Coordinator  ​​​​​
Role/Level/Range: ATO/2/OE
Starting Salary Range: $35,876 - $49,327
Employee group: Full-Time 
Schedule: Monday-Friday; 40 Hours per Week 
Exempt Status: Non-Exempt  
Location: School of Medicine Campus 
Department name: Division of Cardiology 
Personnel area: School of Medicine

 

General Summary/ Purpose:

The Human Resources Coordinator, reporting to an HR Generalist, provides process coordination, consultation and administrative support for a wide range of Human Resources (HR) activities for the Division of Cardiology. Primary HR duties include assistance in the following areas: recruitment and employment, new employee onboarding, benefits and other employee programs or resources, employee data and personnel records administration, payroll, compensation and other miscellaneous HR-related activities.  This position will support both University and Hospital personnel.

 

Recruitment and Employment

  • Create and process requisitions for openings across division in collaboration with HR Generalist and/or hiring manager. Assist with compilation of job descriptions in standard template.
  • Prepare job postings and advertisements in consultation with Central Recruiting and hiring department. Serve as liaison with divisional recruiter/employment specialist.
  • Will screen resumes, conduct initial phone screens, set up interview schedule, and disposition candidates and track applicant pool.
  • Communicate regularly with hiring managers regarding the status of openings, applicant flow, interviews, external postings and job offers.
  • Collaborate with HR Generalist, Recruiter and hiring manager to ensure the successful on-boarding of new employees (pre-employment process, new hire paperwork, new employee orientation, etc.).
  • Responsible for creating and maintaining personnel record
  • Complete reference checks
  • Coordinate placement of temporary staff as needed

 

Data Administration

  • Process all division related ISR’s weekly and monthly; moonlighting, overtime, annual merit increases, position maintains, etc.
  • Enter weekly hours for students and casual employees, JHH Kronos time entry and approval.
  • Monitor 120 day reviews and annual performance reviews sending reminders and processing completed reviews
  • Leverage various systems (SAP, HRIS/MR Metrics) to maintain confidential HR data; produce a variety of standard and ad-hoc reports (BW); analyze and compile appropriate data when needed.
  • Process employee transactions in SAP when needed; enter and maintain data in appropriate HR information systems. ISRs include: New Hire, Termination, Leave of Absence, Reassignment, Position Maintain, Hours Change, Salary Increase, Bonus/Supplement Pay, Org Unit Maintain, etc.
  • Use HR data systems (i.e. E210 system) to access employee data to perform other aspects of position; run standard and custom reports. Ensure integrity of employee data (accurate, complete, and timely).
  • Serve as liaison with HR Shared Services (HRSS) or Payroll Shared Services (PRSS) for various compliance/clean-up projects to include hours & employment status categories, “reports to” corrections, delimiting of positions, org unit changes, etc.
  • Oversee document control (both physical and electronic) and retention systems and processes to maintain data privacy and ensure compliance with internal and external requirements and regulations.

 

Other HR Processes

  • Maintain divisional listserv/email distribution list.
  • Provide support for administration of the performance management process. Advise both employees and supervisors; help manage process work-flow and related documentation.
  • Ensure compliance and coordinate internal processes (reporting, completion of forms, etc.) related to various employment laws and university policies; manages related communications with employees, supervisors, and others.
  • Serve as a knowledgeable resource to employees and supervisors on the basic interpretation and application of HR programs, policies, procedures, practices and resources. May answer inquiries related to holiday, sick and vacation time; payroll, taxes, employee self-service system and/or deductions; as well as other employee benefits, programs and resources available to them.
  • Provide assistance for disciplinary actions and assist in researching issues, data collection and gathering sensitive information to be used during investigations.
  • Prepare Family Medical Leave (FML) paperwork for staff and mange Leave process to ensure compliance.
  • Manage salary overpayment process for division.
  • Assist employees and supervisors with proper administration of the e210 system; make e210 adjustments as needed. Complete e210s on behalf of employees if necessary due to medical leaves or other circumstances.
  • Assist division with student hiring process in coordination with Student Employment Services.
  • Responsible for the timely distribution of all payroll checks
  • Schedule exit interview for terminating employees and coordinate retrieval of badge, keys, computer, questions about final paycheck, etc.

 

Minimum Qualifications (Mandatory):

  • Education: High School Diploma/GED required. Associates or Bachelor’s Degree preferred.
  • Related work experience: Three years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Human resources, payroll and SAP experience preferred. 
  • Knowledge of and some experience with Success Factors/MyPerformance preferred.
  • Additional information: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

 

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Medicine - East Baltimore Campus

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