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Job Req ID:  4674

Payroll Coordinator

Classified title:  Payroll Coordinator

Role/Level/Range: ATO/2/OE

Starting Hourly Range: 15.85 - $21.79

Employee group:  Full Time

Employee subgroup: Non-Exempt

Department name:  Human Resources, Department of Surgery

Personnel area: School of Medicine


General summary/purpose:


The position reports directly to the Department of Surgery Human Resources Manager to ensure smooth and efficient functioning for the division.  Provide routine human resources/payroll support to department faculty, staff, students/trainees, supervisors and administration covering the following: personnel records and payroll management, HR policy interpretation and information dissemination.


Specific duties & responsibilities:


  • Process payroll and initiate payroll forms for the following:
    • New Hires
    • Terminations
    • Leave of Absences
    • Transfers
    • Faculty Pediatric Call Payments
    • Faculty JHH & Bayview Trauma Call Payments
    • Residents Moonlighting – all units
    • Payments for extra  hours worked
    • Expense Reimbursement past 90 days
    • Payments to NPs and Pas for extra time
    • Resident Hires and Terminations at the beginning /end of fiscal year
    • Process and term Residents on T32 at the beginning/end of fiscal year
    • Process annual Faculty bonus/supplements
    • Process CATS (Time Entry) Staff (weekly)
  • Coordinates merit (AMI0 review process for more than 300 employees on an annual basis.
    • Track and monitor all reviews to ensure receipt and completeness of all annual reviews for staff
  • Create and maintain HR databases
  • Prepares payroll forms; monitors and maintains appropriate payroll related documents; prepares weekly payroll; researches and resolves payroll issues for employees.
  • Prepares eForms for distribution of salary
  • Manages and tracks annual performance reviews compliance
  • Maintain a familiarity with coordinating the employment process to assist with an efficient and smooth process in accordance with all applicable university policies and procedures


Minimum qualifications:


  • High School Diploma or GED.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.

  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *


Preferred qualifications:


Some college courses preferred.


Special knowledge, skills, and abilities:


  • Exceptional communication and interpersonal skills.
  • SAP and Business Analysis knowledge.
  • Knowledge of procedures in human resources.


Technical qualifications or specialized certifications:


Proficiency in Microsoft Word and Excel



School of Medicine - East Baltimore Campus

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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