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Job Req ID:  4493

Program Coordinator

Role/Level/Range: ATO/3/OF

Starting Salary Range: $19.24 - $26.47 per hour

Employee group:  Full Time

Employee subgroup:   Non-exempt

Location: Baltimore, MD

Schedule: M-F

Personnel area: Whiting School of Engineering

Department name: Dept of Chemical and Bimolecular Engineering



General Description 


The Department of Chemical and Biomolecular Engineering is seeking a Program Coordinator to oversee program coordination, communication and reporting for a dynamic research lab with numerous externally-funded research projects.  This person will support the activities of the Advanced Mammalian Biomanufacturing Innovation Center (AMBIC). This position primarily reports to the Center Director, however some functions will be supervised by the Sr. Research Service Analyst.



Essential Duties and Responsibilities:


Project administration:


  • lead overall project coordination for externally funded grant projects
  • prepare and edit project reports
  • coordinate project team meetings and provide logistical support
  • manage the day to day operations of the Center


Budget management and accounting:


  • maintain up-to-date accounts and reporting for all project budgets and expenditures, and resolve discrepancies
  • manage grant financial reporting in accordance with university and sponsor policies and procedures
  • manage ordering and purchasing for lab supplies
  • reconcile monthly spending reports and use department charge card in accordance with university policies
  • process payments for invoices and reimbursements


Grant reporting:


  • prepare project updates and reports
  • develop and edit grant proposals with project team to address new funding opportunities
  • coordinate submission of supplemental grant documents with multi-disciplinary team
  • edit technical manuscripts and draft project-related formal correspondence




  • manage project’s calendar, and schedule meetings
  • coordinate travel
  • communicate with the project team
  • Ability to travel to each site to assist with Center meetings as needed




  • manage project websites
  • serve as primary public relations liaison to internal and external stakeholders
  • write and edit stories and news releases as requested
  • design and layout communication materials
  • manage social media accounts
  • coordinate development of promotional materials 





High School Diploma/GED. Five years of related experience.  Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.



Special Knowledge, Skills, and Abilities:


  • Highly organized, efficient and detail-oriented
  • Flexible and adaptable to changing, fast-paced environment
  • Resourceful and adept problem-solver
  • Understanding of program administration and project coordination
  • Excellent oral and written communication in English, including strong editing skills
  • Ability to work collaboratively in a dynamic, multicultural setting
  • Ability to work on complex, multifaceted projects



Preferred Qualifications


  • Bachelor's Degree in Business, or related field.
  • Experience managing large research projects
  • Demonstrated grant administration experience
  • Experience designing and maintaining websites
  • Experience with mass media
  • Experience in liaison and communication with internal and external stakeholders
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