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Job Req ID:  2283

Sr. Grants & Contracts Analyst

Role/Level/Range:  ATP/4/PD

Starting Salary Range: $57,544-$79,044

Employee group: Full time

Schedule: 8:30-5 / M-F

Employee subgroup: Exempt

Department name: Epidemiology

Personnel area: School of Public Health


General summary/purpose:


There is an opening for a Sr. Grants and Contracts Analyst within the Department of Epidemiology in the School of Public Health. This is an opportunity to work with key faculty on complex international research portfolios. The position requires the ability to multitask, work under tight deadlines, and communicate effectively with faculty, staff and foreign partners. The Sr. Grants and Contracts Analyst will perform analysis and projections relating to an international grant portfolio, oversee the development and monitoring of grants and contract budgets, close out terminated grants and contracts, and perform Sub-recipient Monitoring for high-risk international organizations. This position is also responsible for oversight of non-sponsored accounts, monitoring grants for revenue and expense, developing projections and ensuring compliance with University and/or agency regulations in the context of domestic and foreign research settings.


Specific duties & responsibilities:


Special Projects:


  • Responsible for compiling and reviewing sponsored project proposals for signature.
  • Review is based upon content, adherence to institutional, government and other sponsor guidelines.
  •  Responsible for coordination of grant proposals, reviewing and approving sponsored budgets, budget justifications and other required administrative data.
  • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures.
  • Assist Principal Investigators in completion of required information.
  • Verify faculty compliance with institutional IRB, ERS, etc.
  • Participate in development of reimbursement schedules for sponsored agreements.
  • Coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
  • Review budget justification for appropriateness and completeness of content.
  • Compare budget detail to budget justification for consistency.
  • Review terms and conditions on the notice of grant award (NGA) that have been awarded to the Principal Investigators.
  • Advise Faculty and staff on changes in sponsored research policies.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems for various faculty and Directors.
  • Provide the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
  • Other duties as assigned.



  • Oversee the development of research grants and contracts for various Faculty within the Department of Pediatrics.
  • Advise on budget patterns and project expenditures.
  • Meet with faculty to review revenue and expenditures of all active grants and contracts on an as needed basis.
  • Interpret data for the purpose of determining past financial performance and/or to project a financial probability.
  • Oversee the preparation of sponsored accounts and approved budgets.
  • Meet with faculty to discuss development of grant proposals and to ensure all submitted grants and contracts are in compliance with the University and/or agency regulations and restrictions.
  • Ensure that expenditures for budgeted grants and contracts are monitored and that reports are prepared to maintain balanced accounts.
  • Oversee the procurement process for all sponsored accounts.
  • Oversee the receipt of payments from sponsors.
  • Participate in the development of payment schedules.
  • Process invoices from subcontractors and prepare invoices for departmentally invoiced accounts
  • Develop and oversee the maintenance of sponsored account budget monitoring systems.
  • Develop financial reports for forecasting, trending and results analysis.
  • Monitor, identify and communicate over expenditures to faculty and administrative staff. Resolve funding shortfalls.
  • Keep abreast of laws and regulations that apply in order to maintain up-to-date compliance with all sponsored accounts with particular emphasis on foreign sub-recipient monitoring.
  • Responsible for account reconciliation of assigned compliance with all sponsored accounts.
  • Responsible for account reconciliation of assigned accounts for review with PIs.
  • Use appropriate cost rates (i.e. Facilities and Administration, Benefits) for proposed budgets.
  • Review budget justification to ensure it relates to budgeted dollars.
  • Confirm that faculty and staff increases are calculated into the cost of project.
  • Ensure compliance with all relevant university and/or agency regulations and restrictions.
  • Uses various software applications, such as spreadsheets, relational databases, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
  • Prepare individual and divisional faculty funding analysis for review by the Manager and Administrator-- This will include active and pending award totals in addition to review of deficit balances.




  • Knows the formal and informal departmental goals, standards, policies and procedure. Is sensitive to the interrelationship of both people and functions within the department.
  • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the Department.
  • Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
  • Understands and embraces the complexities of international research and finance activities.
  • Other duties as assigned.


Minimum Qualifications:


Bachelor’s degree required. Four (4) years of experience in sponsored research and financial positions, preferably in an academic or medical setting required. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Advanced knowledge in the use of financial software applications, spreadsheets, and/or word processing required. Knowledge of the pre-award grants administration process as well as details about biosketches, other support pages, and other grant and contract terminology. Ability to make independent judgments and to act on decisions on a daily basis. Ability to prioritize own work and work independently. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Very strong organizational skills, analytical and problem solving abilities, and attention to detail. May oversee or coordinate the work of others. Ability to maintain confidentiality. Strong interpersonal and communications skills, both oral and written. Ability to effectively interact with all levels of University employees and foreign partners. Knowledge of accounting and budgeting theory and practices. Experience required in financial and administrative positions, in an academic or medical setting preferred. NIH Grant and Contract experience preferred. Knowledge and ability to work with Excel. 

School of Public Health - East Baltimore Campus

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The successful candidate(s) for this position will be subject to a pre-employment background check.

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  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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