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Job Req ID:  10541

Sr. Grants & Contracts Analyst

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PC 
Starting Salary Range: $49,216.08 - $67,734.72
Employee group: Full Time 
Schedule: Monday - Friday 8:30am - 5:00pm 
Location: 01-MD:Homewood Campus 
Department name: 10001376-Psychological and Brain Sciences 
Personnel area: School of Arts & Sciences

Purpose of Position:

The Sr. Grants & Contracts Analyst oversees, organizes, and coordinates all activities related to sponsored projects administration in the Department, including:  pre-award/proposal submission; maintenance, reconciliation, and reporting responsibilities during the award period; and, final close-out activities.  The Sr. Grants & Contracts Analyst is the point of contact with departmental faculty, research staff, divisional budgetary staff, and sponsored projects staff for proposal creation and submission to various federal offices, private agencies or foundations, and commercial agencies.  This includes providing instruction on procedures, regulations, and guidelines pertinent to the agency and/or University.  This position is also responsible for management of the department’s Instrument Design Service Center.

Knowledge and Skill:
Advanced knowledge of pre- and post-award policy and procedures, databases, spreadsheets, electronic proposal systems; knowledge of entity-specific guidelines regarding management of sponsored funds; knowledge of JHU policies and procedures; analytical skills in finance; ability to work independently and exercise sound judgment required.   Knowledge of standard MS Office suite (Word, Excel, Powerpoint, Access), email software (MS Exchange or similar), instant messenger software (MS Lync or similar), Adobe, internet browser, Coeus, and SAP.

Minimum Qualifications (mandatory):

Bachelor’s degree required. 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. JHU Equivalency Formula18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied. MBA preferred; CPA certification also preferable.  At least 7 years of experience working with sponsored projects in a higher education setting preferred.

Internal and External Contacts: 

  • Department faculty:  exchange information, advise/consult, and negotiate/influence
  • Department research staff:  exchange information, advise/consult, and negotiate/influence
  • Dean’s Office budget and sponsored projects staff:  exchange information and advise/consult
  • University sponsored projects staff:  exchange information and advise/consult
  • Administrative staff elsewhere in University:  exchange information
  • Administrative staff in vendor and customer organizations:  exchange information
  • Administrative staff in collaborating institutions:  exchange information
  • Staff/Program Administrators at external funding agencies:  exchange information

Essential Duties & Responsibilities:

Sponsored Projects Administration:  Award Duration

  • Establish appropriations of the awarded budget within appropriate sponsored classes (modular budgets flexible)
  • Monitor, reconcile, and forecast sponsored funding on a monthly basis, or as requested
  • Strategize with faculty regarding current grant status, budgetary projections, labor distributions, and provide recommendations for future spending
  • Investigate and correct any discrepancies on sponsored accounts
  • Work with research staff and lab managers to ensure that all expenditures are allowable, allocable, and reasonable
  • Ensure that all cost transfers are allowable, allocable, and reasonable
  • Provide interim reporting as appropriate
  • Advise faculty as appropriate regarding grant carry-forward and no cost extensions
  • Request that BARA complete grant carry-forward and/or no cost extensions as appropriate
  • Advise on special bridge funding requests

Sponsored Projects Administration: Pre-Award

  • Proactively collects, organizes, and reviews all sponsored project proposals
  • Prepares budget in conjunction with faculty/researchers
  • Ensures all proposal documents are accurate and complete at the time of submission
  • Provides groundwork for subcontract negotiations, as necessary
  • Ensures that the proposal is properly uploaded into the appropriate electronic submission site(s)

Sponsored Projects Administration:  Post-Award

  • Works with divisional sponsored projects office and University sponsored projects office to complete the final financial reporting and submission of said final reports to the funding agency(ies)
  • Monitors the sponsored research deficit report for the department and facilitates any necessary corrective action to resolve outstanding issues regarding sponsored accounts

Payroll, Effort Reporting, and E-Forms

  • Serve as initiator for all e-forms for faculty, administrative and lab staff, research scientists, postdoctoral fellows
  • Track personnel information as it relates to sponsored projects administration
  • Review, edit, and approve Effort forms (pre- and post-reviewer)
  • Work with the Financial Compliance Office regarding any necessary changes to the Effort forms
  • Work with Administrative Manager to monitor departmental default control salary on a monthly basis
  • Assist department manager and dean’s office on salary overpayments and reimbursements

General Department Roles

  • Advise Administrative Manager on fiscal policy, guidelines, and pertinent issues vis à vis sponsored funding in the department
  • Represent the department on sponsored projects-related matters within the School of Arts & Sciences and the University (committee and workgroups, for example)
  • Work within the department and collaborate with other departments to encourage the sharing of facilities and resources to increase productivity

Non-Sponsored Account Management

  • Calculate and submit annual faculty banking requests
  • Financial management of departmental service center


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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