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Job Req ID:  618

Sr. Grants & Contracts Analyst

Classified title: Sr. Grants & Contracts Analyst

Role/Level/Range: ATP/4/PD

Starting Salary Range:$57,544-$79,047

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Schedule (hours/days): 37.5, Monday-Friday / 8:30-5:00 p.m. Full Time

Location: School of Medicine

Department: Medicine - Chairman's Office

The Sr. Grants & Contracts Analyst will provide dedicated professional level sponsored funds
management for more than 80% of time with specific responsibility for pre-award and post-award
functions that includes, but may not be limited to: proposal preparation, submission, budget
development, account maintenance and oversight, billing/invoicing, reporting, compliance, and
closeout. Works independently on a variety of grants/contracts that range from simple to highly
complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of
this position is to ensure timely, effective and efficient functioning of sponsored funding.

Will provide broad/in-depth professional administrative level guidance on protocols, regulations and
guidelines to PI and other scientific/research professionals, both within the University and with other
associated research/administrative professionals outside of the University. This position offers
guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within
the department. This role may serve as the lead Grants & Contracts position, in departments where a
Grants & Contracts Manager doesn’t exist.

This position works independently on a variety of complex level grants/contracts, including those
from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve highly detailed
budgets, multiple projects, Cores and Subawards, Investigator -initiated, Consortium and New
Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company
clinical trials. Will also provide direction and assistance to Analysts with details related to
Subawards from other institutions on their federal pass-through grants. May also work directly with
management of non-sponsored funds, including general funds and gifts, on a limited basis.

This position works independently on a variety of complex level grants/contracts, including:
oversight of all NIH grants, including R01, R01/RFA, R34, K08 or K23, F32, T32, P50 multi-project
(including grants with highly detailed budgets, multiple projects, Cores and Subawards),
Investigator-initiated Dept. of Defense grants, higher complexity Foundation grants, pharmaceutical
company clinical trials. May also assist Analysts with details related to Subawards from other
institutions on their R01 grants.


 Duties and Responsibilities:

  • Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. 
  • Confirms that anticipated promotions and other increases are calculated into the cost of project.
  • Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
  • Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc).
  • Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc).
  • Assist in the tracking of proposals and other sponsored research documentation through the signature/approval processes.
  • Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
  • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures.
  • Assist Principal Investigators in completion of required information.


    • Verify faculty compliance with institutional IRB, ERS, etc.
    • Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
    • Responsible for tracking proposals and other documentation through signature/approval processes.
    • Develop and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine.
    • Advise faculty and staff on changes in sponsored research policies.



    Skills and Abilities:

    • Knowledge of accounting and budgeting theory and practices.
    • Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.
  • Specific knowledge of the operation of the Division and Department preferred.


    • Ability to make independent judgement and to act on decisions on a daily basis.
    • Ability to work for long periods of time without direction.
    • Ability to prioritize own work and work of staff as needed.
    • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
    • Very strong organizational skills, analytical and problem solving abilities, and attention to detail.
    • Ability to maintain confidentiality.
    • Strong interpersonal and communication skills, both oral and written.
    • Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.


    Education and Experience:

    • Bachelor’s degree required.
    • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting
    • Additional related experience may substitute for some education.
    • Additional graduate level education may substitute for some experience.
    • Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position (If an employee does not successfully complete the program, no additional experience will be applied).


    Physical Requirements:

    • Sitting in a normal seated position for extended periods of time.
    • Reaching by extending hand(s) or arm(s) in any direction.
    • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
    • Communication skills using the spoken word.
    • Ability to see within normal parameters.
    • Ability to hear within normal range.
    • Ability to move about.

    JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Note: Job Postings are updated daily and remain online until filled. 
NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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Note: Job Postings are updated daily and remain online until filled. 

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