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Job Req ID:  11944

Sr. Grants & Contracts Analyst

Classified Title: Sr. Grants & Contracts Analyst 
Working Title: Sr. Grants & Contracts Analyst ​​​​​
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $58,695 – $80,628
Employee group: Full Time 
Schedule: Mon-Fri, 8:30am-5pm 
Exempt Status: Exempt ​​​​​​​ 
Location: 04-MD:School of Medicine Campus 
Department name: 10002809-SOM DOM General Internal Medicine 
Personnel area: School of Medicine


General summary/purpose:

The Sr. Grants & Contracts Analyst will analyzes and interprets complex financial data and maintain reports for forecasting and results analysis. This position will coordinate all activities related to sponsored project submissions for the Department of Medicine, Division of General Internal Medicine. Will act as the final point of contact with departmental faculty and/or divisional budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University. The Sr. Grants & Contracts Analyst will report to the Assistant Administrator of General Internal Medicine, the Grants & Contracts Manager and the Assistant Administrator of Sponsored Research


Specific duties & responsibilities:

  • Responsible for reviewing and approving all sponsored project proposals forwarded to the Chairman’s Office for signature. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines.
  • Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principle Investigators in completion of required information.
  • Reviews tables from scientific section if indicated to crosscheck against information presented in budget.
  • Assures JCCI protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.
  • Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
  • Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied.
  • Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
  • Responsible for tracking proposals and other documentation through signature/approval processes.
  • Advises the Assistant Administrator for General Internal Medicine and relevant department personnel on changes in sponsored research policies.
  • Design and implement a departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
  • Ensures proper management of assigned sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University or Hospital policies and procedures.
  • Works with sponsored projects analysts in the Division as a team including participating in training of junior analysts


Post Award

  • On a routine schedule consults with principal investigators regarding current grant status, projections, and provide recommendations for future spending.
  • Prepares individual and divisional faculty funding analysis for review by faculty, director, Grants and Contracts Manager and division administrator. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.
  • Tracks personnel information for grants, contracts, and cooperative agreements to ensure that JHU policies and procedures are followed with regard to appointments and work permits. Maintains confidentiality strict confidentiality.
  • Analyzes expenditures to ensure they are allowable and project specific to be sure there are no potential audit issues and make corrections as necessary.
  • Facilitates corrections to accounts in question working with Faculty, Grants and Contracts Manager and Division Administrator
  • Assist as backup approver for cost reimbursements, i.e., travel expense reports, supply purchases, purchase orders as necessary.
  • Assists budget staff in resolving purchasing, accounts payable and receivable problems ensuring that costs are properly posted.
  • Collaborates with Sponsored Projects Shared Services on reports and invoices for accuracy and timeliness.
  • Completes monthly/quarterly agency financial reports and works with Sponsored Projects Shared Services to submit to funding agencies.
  • Manages contract and grant closeout processes such as following up with technical reports, invention/patent reports, financial status reports, and specific documents as required by terms of the award.
  • Work with investigators to provide short and long-term forecasting for active awards

*Other duties as assigned


Minimum qualifications (mandatory):

  • Bachelor’s degree required
  • Minimum of four years related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • NIH Grant and Contract experience required.
  • Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.
  • Additional related experience may be substituted for some education and additional graduate level education may be substituted for some experience, to the extent permitted by the JHU equivalency formula.


Special knowledge, skills, and abilities:

  • Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of the Johns Hopkins University SAP accounting and financial systems. Specific knowledge of the operation of the Division and Department preferred.
  • Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
  • Ability to prioritize own work. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Very strong organizational skills, analytical and problem solving abilities, and attention to detail. May oversee or coordinate the work of others.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of JHMI employees as well as outside contacts.


Physical Requirements:

Sitting in a normal seated position for extended periods of time

Reaching by extending hand(s) or arm(s) in any direction

Finger dexterity to manipulate objects with fingers rather than with whole hand or arm, for example, using a keyboard.

Communication skills using the spoken word.

Ability to see within normal parameters

Ability to hear within normal ranges

Ability to move about


Budget Finance

  • Will assist in monitoring the JHU’s Sponsored Research Deficit Report. Will facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Cost Analysis, and outside agencies
  • Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
  • Prepare individual and divisional faculty funding analysis for review by the Chairman, Administrator, and Assistant Administrator. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.
  • Use various general accounting and software applications, such as spreadsheets, relational databases, cost accounting systems, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
  • Serve as one of the Division’s finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine’s Business Office, Research Administration, Research Accounting, Dean’s Office, Human Resources, JHU Controller’s Office, Tax Office, and JHH Finance Office.
  • Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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