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Job Req ID:  9035

Sr. HR Coordinator

General summary/purpose:

 

The Sr. HR Coordinator will provide a wide range of Human Resources support and consulting services related to leave administration, overpayments, time and attendance, etc. for the Department of Anesthesiology and Critical Care Medicine (ACCM).  This role supports the faculty, staff, supervisors and administration covering the following: Family and Medical Leave (FML), STD/LTD, Birth Recovery and other time/attendance questions and/or administration, including sick/vacation/PTO, etc.

 

Specific Duties/Responsibilities:
 

  • Will serve as the primary point of contact for faculty, management, and staff with regards to Human Resource policies, procedures, and practices for JHU.
  • Responsible for answering and counseling Department of Anesthesiology and Critical Care Medicine’s (ACCM) faculty and staff on interpretation of HR policy and procedures, related to leave (FML, STD, LTD) vacation/sick, and other protected and/or time off plans including WorkLife balance, alternate schedules. 
  • Assists HR Generalist, Manager and/or Administrator in developing and disseminating departmental /divisional policies and procedures that comply with those of the University.
  • JHU Policies/Procedures, or department specific such as department specific work rules.
  • Primarily responsible for coordinating initial departmental efforts related to staff that require a Leave of Absence or Family Medical Leave (FMLA). Not limited to:
    • FML
    • Maryland Flexible Leave
    • Birth Recovery Leave
    • STD
    • LOA with or without Pay
    • Sabbaticals
  • Assist and advise managers and employees on: tax information, sick time, vacation time, holidays, leave of absence, worker’s compensation, incidents and incident reporting and follow-up, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
  • Monitor time and attendance forms for staff via e210 system.
    • Ensure accuracy and completeness
    • Oversee the updating/approval of managers on e210 system
    • Correct issues with time/attendance
    • Monitor compliance with overtime reporting and accuracy with employee and management submissions
  • Maintain familiarity with coordinating the employment process to assist with an efficient and smooth process in accordance with all applicable university policies and procedures.
    • Advise managers on types of positions/duties etc.
    • Prepare requisition for submission to Central HR who classifies job/level
    • Creates job descriptions for new positions and prepares personnel requisitions for submission to Human Resources.
    • Manage the creation of the position in the recruitment and SAP system (s) to include, position create, copy or maintain
    • Act as the liaison for ACCM, collaborating with Central HR as it relates to personnel requisitions for the department.
  • Provides guidance and makes recommendations on appropriate starting salaries and promotional salaries for staff/students to ensure maintaining balance of equity.
    • Work with Central HR on salary equity/recommendations for staff positions
    • Approve Salary requests accordingly
    • Responsible for oversight and distribution of introductory reviews from HR to supervisor.
    • Update salaries/retroactive changes for faculty distribution etc.
  • Advises administration on matters concerning penetration of pay grades and equity of employee groups.
    • Recognize/resolve issues with internal equity for staff members
    • Makes internal job comparisons for equity purposes.
    • Process salary changes, position maintains as needed to resolve matters of equity/pay issues
  • Coordinates merit reviews process for more than two-hundred employees on an annual basis
    • Converted yearly review period to an annual (July 1) annual review period for over 250 employees
    • Track and monitor all reviews to ensure receipt and completeness of all annual reviews for staff.
    • Approve all salary increases for staff/faculty prepared by the payroll coordinator
    • Uses guidelines to determine merit increases, and communicates changes to staff.
  • Identify and resolve staff/faculty salary overpayment issues
    • Track overpayments/locate errors and causes
    • Prepare overpayment reconciliation and letters
    • Coordinate collection and repayment plan
  • Assists in managing employee relations process, grievance processes.
  • Advises management on firing and disciplinary decisions.
  • Gathers sensitive information and consults with department Administrator for grievances, disciplinary actions and other personnel matters.
    • Gathers sensitive information and consults with department Administrator and Central HR office for unemployment claims. 
    • Represents department as needed during the unemployment hearing process.
    • Prepare witnesses/managers for unemployment hearings.
    • Answer any/all unemployment questions from the State Unemployment Office.

 

Minimum qualifications:

 

Bachelor's degree in Human Resources, Business Administration, or other related field. Three (3) years related experience. Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

Special knowledge, skills, and abilities:

 

  • Knowledge and procedures for personnel recruitment, selection and training
  • Knowledge of benefits and compensation
  • Knowledge of business and management principles
  • Knowledge of strategic planning, resources and leadership
  • Active listening, giving full attention to others
  • Awareness to surrounds and what others are saying/doing  around you
  • Conveying information sometimes in difficult situations
  • Using logic and reasoning
  • Ability to understand and communicate
  • Express using language and written communications
  • Communicating with supervisors, staff and subordinates
  • Working in fast past, stressful environment
  • Ability to multi-task effectively
  • Ability to manage email and other electronic communications effectively
  • Knowledge of laws/governance, legal procedures, regulations, rules etc.

 

Role/Level/Range: ATP/03/PB

Starting Salary Range:   $42,256-$58,041

Employee Group: Full-Time

Schedule: M-F, 37.5 hrs/wk

Employee Subgroup: Exempt

Department Name: Anesthesiology and Critical Care Medicine   

Personnel area: School of Medicine

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

School of Medicine - East Baltimore Campus

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