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Job Req ID:  9414

Facilities Assistant

Classified Title: Facilities Assistant

FLSA: Non-exempt
Working Title Role/Level/Range: OC/ATO/02
Department: Operations

Reports to: Operations Supervisor

Status/Hrs: FT 40hrs/wk

Position location: Dupont Circle, Washington, DC 20036


Position Summary

Under the supervision of the Operations Supervisor, the Events/Facilities Setup Coordinator provides key support for all SAIS events and facilities services, including set-ups and tear downs. Additionally,
this person will assist with furniture movement both within SAIS buildings and between SAIS
buildings on the DC Campus.
Key Accountabilities

Event Setup

  • Event set up in each of the three buildings, including the main three auditoriums per SharePoint instructions.
  • Lock and unlock meeting rooms
  • Set up includes setting up tables, putting out linens, putting out chairs, moving walls, etc to meet the needs of the event coordinator.
  • General light cleaning, including, but not limited to: sweeping, mopping, vacuuming, dusting furniture and ledges, cleaning windows, emptying trash and other cleaning duties as assigned
  • General basic maintenance of facilities, including, but not limited to: basic, simple repairs, equipment assembly
  • Tear down will include ensuring that trash is emptied, linens are put away, tables are put away and chairs are put away.
  • Changes can be made to daily work schedules (arrival and departure) to accommodate events

Office Move Support: 30%

  • Office move support. Duties will include moving boxes, chairs, desks, filing cabinets, etc between SAIS offices amongst three buildings

Parking Attendant and Other: 10%

  • When needed, serve as a backup support in the absence of the Sr. Facilities Assistant to oversee and maintain the Nitze parking lot to ensure that only permitted parkers are using the lot on a daily basis. Maintain security of keys for those parking in the lot. Maintain accurate records of those parking in the lot.
  • Other duties as assigned. Computer & Other Special Needs for Position

Degree of Independent Action Performed
Specific instructions are given on all assignments. All work is checked for accuracy by the supervisor. Low level of autonomy. This person is responsible for the day-to-day set up for all events and movement of furniture within and amount SAIS buildings.

Position Requirements

  • Prior Events coordination preferred
  • Good understanding of building systems
  • Customer service oriented
  • Ability to work constructively and cooperatively as part of a team and react at the last minute
  • Proficiency in English
  • Ability to understand and follow verbal and/or written instructions to perform the essential duties
  • and responsibilities of the job
  • Good verbal and written communications skills.
  • Familiarity with mobile device usage for communications and task assignment


  • 3+ years of progressive working experience
  • Valid driver’s license required. (Employee must notify their manager if their driving privileges have been terminated for any reason).
  • Driving record assessed annually. 
  • Experience driving manual transmission a plus.  


  • High school diploma or GED required
  • Must pass annual driving test.

Physical Requirements

  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s).
  • Communication skills using the spoken word.
  • Ability to see with normal parameters.
  • Ability to hear within normal range.
  • Ability to regularly lift, move and carry items up to 30 lbs (with assistance as needed); lifting and carrying event supplies such as chairs, tables, podiums etc.
JH at SAIS - Washington DC

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