Requisition #: 312435
Salary: $48,251- $66,407
Status: Full Time
School: Bloomberg School of Public Health
Location: JH at 111 Market Place
Location City: Baltimore
Location State: MD
Resume Required for Application: Yes
Area of Interest: Finance
As a member of the Finance Department, the Sr. Research Service Analyst (formerly the Sr. Financial Analyst at CCP) will provide support to various groups and individuals within the organization who rely and benefit from financial information to make informed business decisions through financial analyses (i.e. current policies and processes, actual performance vs. budget), preparation of financial data for distribution to management; as well as donors.
Responsibilities include actively assisting the project teams in the Monthly Reviews, budget tracking and monitoring; compliance issues; overseas operational issues; travel oversight; procurement processing and management; annual budget process, quarterly forecasting, and periodic analysis of operational compliance and performance.
Responsible for managing all financial and operational aspects of the award. Monitor award balances and take timely action to ensure that there is always sufficient funding for implementation. Immediately notify Team Leader and Sr. Administrative Manager of any issues. Ensure prior approvals and waiver requirements are met prior to incurring costs requiring prior approval.
Monitor program assets and equipment. Maintain asset register for domestically made purchases of equipment with a value of $5,000 or greater for Cooperative Agreements and $500 or greater for Contracts. Liase with the field office to ensure the office is tracking an locally procured equipment. Ensure all source origin and approval requirements are adhered to.
Managing staff allocations on award and making timely adjustments as needed. Review and approve all transactions including wire transfer requests; online payments; purchase orders and subrecipient documentation —ensure the requests are within established Policies and Procedures and terms of agreement., Annual Workplan budgeting. Actively provide guidance and planning for annual workplan to include an analysis of historical spending patterns and estimate of future expenditures.
Prepare detailed budget tracking tool to inform program teams on expenditure and balances. Using this data, prepare a financial analysis with which teams can make programmatic decisions. In the cases of PEPFAR funded projects, be familiar with PEPFAR reporting requirements and develop budgets and tools with those requirements in mind.
Provides accounting and financial guidance to project teams and overseas field accountants. Meet the published closing and reporting schedules for projects. Actively participate in subrecipient monitoring. To include: Review company profile, audits, financial statements for items of risk.Complete risk assessment. Work with program team to determine appropriate terms and conditions. Work with field teams to develop a monitoring plan, ensure plan is followed.
Work with field teams to develop a monitoring plan, ensure plan is followed. Track subrecipients requiring annual yellow book audits. Facilitate audit process and any follow up required as a result of the audit. Ensures internal controls are in place and operating effectively in accordance with JHU standards and Federal regulations. This may include site visits; and/or desk review of operational systems. Ensures documentation adequately supports the transactions incurred overseas—timely verification and reporting of Field Reports receipts and certifications. Act as main resource at project closeout, provide guidance and financial oversight of project closeout processIdentifies potential accounting problems, research and propose solutions. Initiate and leads field accounting special projects, etc. for process improvements. Other ad hoc reports and duties, as requested.
This position is responsible for independently deciding for program staff the proper financial and contractual procedures to follow. The contractual decisions are particularly difficult and critical because they involve complex legal and regulatory issues, but require good judgment, weighing thoroughness against efficiency. Decisions often have to be made quickly and always in compliance with federal, contract and JHU regulations.These are independent decisions, and when further guidance is required it is obtained from Senior Management, USAID and/or the SHPH Office of Research Administration. Continual internal and frequent external international, domestic, and interoffice (within JHU) communications are required in both verbal and written forms.
These contacts are mainly directed toward problem-solving, providing financial reporting and subawardee personnel to discuss contractual issues and provide financial reporting guidance. Other duties assigned by Supervisor. To perform this job successfully, an individual should have knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing.
Bachelor’s degree in Accounting and/or Finance. Five years of experience in sponsored research and financial positions, preferably in an academic or medical setting.
Additional education (graduate level) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Knowledge of GAAP, the FAR and OMB Circular A-133 reporting and transactional requirements Proficient in Quickbooks, MS Excel, and Word.Knowledge of SAP preferred.
Work experience in the field can substitute for Accounting or Finance related degree.
NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Bloomberg School of Public Health & School of Nursing Divisional HR Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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