Grants & Contracts Analyst

Requisition #: 314703

Range: PC

Level: 3

Salary: $48,251 - $66,407

Status: Full Time

School: Bloomberg School of Public Health

Location: School of Public Health

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Finance

Contact: 410-955-2990

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General Description

Department: Epidemiology

Monday - Friday 37.5 hrs/wk

Coordinate all activities related to the pre-award and post-award grants and contracts activities for the Department of Epidemiology. The Analyst will provide dedicated professional management of sponsor funding for pre and post award activities.

Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to:

  • proposal preparation
  • budget development
  • account maintenance and oversight
  • billing/invoicing, reporting
  • compliance (including Effort reporting and high risk subrecipient desk reviews)
  • closeout

    Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals internally and possibly external (under guidance of the PI), to the university.

    Prepare, develop and review financial reports using SAP and other institutional reporting systems to analyze and identify issues with expenses charged to the award to reduce the risk of over-expenditures. Meet with faculty on a regular basis regarding the status of grants/accounts. Prepare 12 month salary support projections for all faculty PIs / support staff and identify potential support gaps. Advise faculty and staff on changes in sponsored research policies. Manage accounts to ensure grants and contracts are expended according to sponsoring organizations requirements and University guidelines. Create and maintain positive communication and working relationships with all areas within JHU (Sponsored Projects, Office of Research Administration, and Controller’s Office). Review documents for financial, administrative, and operational compliance, complete reviews of high-risk subrecipients in accordance with JHU guidelines. Independently perform a variety of administrative and financial functions. Post-award activities include coordination in the preparation and implementation of administrative processes related to sponsored projects. Prepare overall spending and financial reports. Monitor monthly expenditures subawards, budget projections, payroll and expenditure transfers. Pre-review and post-review of effort forms. Prepare and maintain subawards, independent contractors, and service contracts from start to finish. Perform other duties as required.

  • Qualifications

    Bachelor’s degree finance, accounting, or other related field. Two years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting.. Ability to handle multiple tasks simultaneously and meet various concurrent deadlines in a fast-paced environment. Strong organizational, interpersonal, and communication (oral and written) skills. Strong analytical and problem solving skills. Attention to detail. Proven ability to work independently and function constructively as part of a team. Ability to maintain confidentiality. Knowledge of MS Office, SAP and COE. Additional related experience may substitute for education. Additional graduate level education may substitute for experience

    JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.


    NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Bloomberg School of Public Health & School of Nursing Divisional HR Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.



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