Administrative Coordinator

Requisition #: 313540

Range: OE

Level: 2

Salary: $16.58 - $22.80/hour

Status: Full Time

School: School of Medicine

Location: School of Medicine Campus

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Administrative

Contact: Human Resources 410-955-2990

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General Description

The Department of Cell Biology is seeking an Administrative Coordinator to work semi-independently to perform routine and non-routine duties. This is a multi-function position which requires attention to detail,excellent communication skills and customer service.

Primary Duties and Responsibilities:
Maintain calendar to reserve Conference Room for department and outside organizations. Secure budget from units not in the department to appropriate bill for room rental.

Control arrangements for weekly seminar:
-Arrange hotel reservation for guest speakers
-Order lunch food and weekly cookies
-Submit travel expenses, honorarium, check requests
-Send out email reminders Mondays and Thursdays
-Input seminar info to various calendars
-Create flyers and mini-blank cards
-Set up snacks and hot beverages
-Orders supplies as needed
-Set up Bodian Room with AV equipment

Print and collate the monthly budget statements. This positon is responsible for reconciling the monthly budget statements with receipts and documentation from the faculty labs. This includes gathering the financial documentation and presorting to prepare for monthly reconciliation process. Submit travel and non-travel reimbursements for department members securing vendors numbers from A/P shared services as needed.

Provide course support throughout the academic year, familiar with Blackboard preferred. This entails uploading documents, preparing tests, recording grades. Prepare reports utilizing SAP. Assist with ordering Faculty/Staff lunches as needed. Disseminate mail into mailboxes.

In charge of Cell Biology ethics workshop:
-Planning, order food, conference room reservations, group organization

Miscellaneous administrative tasks:
-File management
-Order office supplies as needed
-Assist others in office as needed


High School Diploma/GED. Three years related experience. Additional education can be substituted for experience.
Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits Equals 1 year of experience.

Additional Knowledge, Skills and Abilities:
Excellent communication skills. Working knowledge of SAP, Microsoft Office.

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the School of Medicine HR Divisional Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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