Administrative Coordinator

Requisition #: 315697

Range: OE

Level: 2

Salary: $35,173-$48,360

Status: Full Time

School: Bloomberg School of Public Health

Location: School of Public Health

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Administrative

Contact: 410-955-2990

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General Description

Department: Epidemiology

Hours: Monday-Friday, 37.5 hrs/wk.

General Summary:

The Administrative Coordinator will coordinate and support the Data Analysis Center (DAC) for the Environmental influences of Child Health Outcomes (ECHO) program.

Duties and Responsibilities:

•Draft and prepare program reports and summaries, work plans, activity charts, budgets and other correspondence for the ECHODAC.

•Coordinate and support ECHODAC in professional circles through meetings, conference presentations including organizing and supporting web-based conferences.

•Provide complex administrative support to the PI and Director and program/research including report preparation, proofing and editing.

•Assist with creation and maintenance of slides for presentations.

•Maintain biosketches and other support.

•Order necessary supplies, equipment, and any necessary maintenance contracts.

•Coordinator travel arrangements and preparation and submission of travel reimbursements.

•Manage the PI’s electronic calendars for multiple meetings and manage frequent requests.

•Ensure that the PI and Director are fully prepared for meetings and appearances by coordinating, collecting, and providing materials to participants in a timely fashion.

•Work with the PI and Director to update Center policy and procedure manuals.


High School Diploma / GED with three (3) years of related administrative experience. Experience working with various software applications. Managing multi-line phones. Accounts payable, grant and manuscript preparation. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Bloomberg School of Public Health & School of Nursing Divisional HR Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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