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Requisition ID:  116227

Academic Program Administrator

The Department of Environmental Health and Engineering is seeking an Academic Program Administrator. This position will oversee all aspects of day-to-day administration of all BSPH academic programs (masters and PhD). This position will primarily be located within the Bloomberg School of Public Health. The successful candidate is expected to act independently to coordinate a variety of processes and activities for the master, and PhD level academic programs. This position will be a member of the EHE Academic Office and will report to the Academic Program Manager.


Environmental Health and Engineering is a unique department that sits within Bloomberg School of Public Health and Whiting School of Engineering. This position will have the opportunity to learn about the processes of two schools within JHU. The position will be hybrid. The successful candidate has administrative responsibility for complex program elements requiring collaboration with students, faculty, and/or other departments.


Specific Duties & Responsibilities

  • Implement processes and procedures to include preparing course schedules, syllabi, classroom and exam schedules, academic advising assignments and schedules, etc.
  • Advise students on academic requirements from admission to graduation. May handle sensitive personal issues with students.
  • Suggest and implement enhancements for student experience including identifying opportunities to build programs, update existing resources, and develop new resources.
  • Create and maintain faculty, student, and course information records.
  • Provide information to students about admission criteria, program offering, degree prerequisites & requirements, etc.
  • Assist with the departmental recruitment processes.
  • Coordinate departmental events such as orientation, open house, information sessions, seminars, and receptions. Including developing program budgets and monitoring expenditures.
  • Preparing catalog copy and course descriptions.
  • Collaborate with Program Director and Communications Manager on marketing, admissions processing, business outreach.
  • May independently manage specific program activities.
  • Compose and prepare routine correspondence to students and faculty.
  • Implement processes and procedures for exams.
  • Implement processes and procedures related to the admissions process for certificate, master’s, PhD students as well as postdoctoral fellows and visiting students/scholars.
  • Maintain various databases and paper records.
  • Work with administrator and leadership of the department regarding appointments, scholarships, and tuition.
  • Maintain academic calendar and adhere to the requirements of the academic year.
  • Oversees large scale projects in conjunction of the Sr. Academic Program Coordinator.
  • Other duties as assigned.


Minimum Qualifications
  • Bachelor's Degree.
  • Three years progressively responsible experience in program administration in an academic environment.
  • Additional education may substitute for required experience and additional experience may substitute for required education to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Academic Program Administrator 
Role/Level/Range: ACRP/03/MC  
Starting Salary Range: $48,000 - $84,100 Annually 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Environmental Health and Engineering  
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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