Academic Program Coordinator

The Berman Institute of Bioethics is seeking an Academic Program Coordinator who will provide academic coordination, administrative assistance, and scholarly support to the Institute. This includes providing assistance to and support for the Director of Education Initiatives, Assistant Director of Science Programs, and the Harvey M. Meyerhoff Professor of Bioethics and Medicine. Requires strong organizational, analytical, and management skills, including project management, data analysis, and special projects as required. The Academic Program Coordinator will report to the Academic Program Administrator.

Specific Duties & Responsibilities

Hecht-Levi Fellowship

• Serve as the administrative point of contact for assigned faculty and fellowship programs.
• Respond to inquiries from prospective fellows.
• Communicate admissions decisions, maintain academic files, track trainees progress in their respective programs.
• Monitor enrollment and anticipate problems.
• Collect, process, and transmit information to designated staff, fellows or external agencies or partners.
• Assist with orientation preparations, guest speakers, and fellowship events. Maintain databases with application materials, admission statistics, and current fellow and alumni information.
• Effectively communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of Berman Institute faculty and postdoctoral fellows.

Masters in Bioethics (MBE) Program

• Support admissions committee members and communicate with candidates throughout the application process.
• Respond to inquiries from students.
  
• Submit scholarships via DGA as needed.
  
• Assist with planning and execution of student orientation and graduation activities.
  
• Assist with monitoring course schedules/deadlines and communication.
  
• Maintain gradebooks, syllabi, course pages on CoursePlus, and communicate with students and guest presenters on behalf of the course instructors.
  
• Other activities supporting students and program as needed.
  
• Effectively communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of Berman Institute faculty and MBE students.

Administrative Support

• Manage calendars for assigned faculty, prioritizing multiple requests, and ensuring conflict-free meetings and appointments. Create and manage tickler files and follow up regularly on activities and tasks.
• Submit reimbursement requests via Concur and order supplies for Shopping Cart. Submit check request via SAP.
• Coordinate and execute routine meetings and special events; organize travel arrangements, catering, venue reservations, contracts, conference lines, A/V support, and other aspects as needed.
• Prepare agendas and meeting materials for distribution. Attend meetings and record minutes. Compile decisions and action plans discussed in meetings and ensure the appropriate follow-up is conducted.
• Draft letters and memoranda, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
• Manage assigned projects through to completion.
• Provide support for academic and policy-oriented inquiries.
• Assist in preparation of grant applications/renewals in conjunction with faculty members and research staff. Maintain and update as necessary CVs, current and pending support, and biosketch documents for NIH and NSF awards.
• Produce reports and documents utilizing Word, Excel, Power Point, Access, and other software. Proofread and edit confidential and sensitive information, and prepare official documents for signature. Analyze existing systems for improvement, design and maintain administrative filing systems to include: filing, retrieval, storage, coding, updating, and destructions.
• Provide support and or manage special programs, scholarly initiatives or projects as assigned
• Perform other duties as assigned.

Special Knowledge, Skills, & Abilities

• Possess excellent computer literacy, word processing, and spreadsheet skills with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Acrobat, RefWorks, library and online research to include online journal databases, with the ability to quickly learn new software is required.
• A demonstrated attention to detail is vital as the incumbent will be required to work with a high degree of accuracy to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects with concurrent deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
• Highly motivated self-starter with excellent organizational skills. Able to utilize discretion and diplomacy when working with sensitive and privileged subject matter, maintain confidentiality, and exercise good judgement.
• Adept in effectively communicating through excellent oral and written skills to a wide range of constituents internally and externally.
• Ability to work efficiently and professionally as a collaborative team member with BI faculty, staff, leadership, and external contacts. Embrace the mission of the Berman Institute of Bioethics.

• High School Diploma or graduation equivalent.
• Three years administrative/academic related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelors Degree preferred

Classified Title: Academic Program Coordinator    
Role/Level/Range: ATO 37.5/02/OE  
Starting Hourly Pay Rate Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:00am - 4:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: Bioethics Institute  
Personnel area: Academic and Business Centers 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports the health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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