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Job Req ID:  57417

Accounting Specialist

POSITION DESCRIPTION:                                                              REPORTS TO:

TITLE: ACCOUNTING SPECIALIST                                             TITLE: ACCOUNTING SPECIALIST                                                 ASSOCIATE DIRECTOR,

                                                                                            REVENUE MANAGEMENT

                                                                                            DATA ADMINSITRATION




This position performs cash control, revenue reconciliation and management, and other accounting activities relating to contributions received throughout Development and Alumni Relations (DAR) for the Johns Hopkins Institutions.  Verifies proper crediting and recording of contributions in SAP and Development accounting systems.  Tracks and extracts financial data from various accounting and information systems to analyze and identify data or process irregularities for remediation, and to produce regular reports on Development cash operations and budgets.  Exercises independent judgment and applies a working knowledge of internal and external standards, regulations, and applicable laws in the processing and resolution of non-routine accounting matters.



  • Perform cash receipt deposit of contributions for various entities under the Johns Hopkins Institutions (University and Medicine)
  • Request check payments and initiate journal transfers between JH department or entities as needed
  • Executes reconciliation between bank/external vendor deposits, credit merchants, lockbox vendors, and other incoming cash receipt data, and records, classifies, and summarizes accounting transactions requiring knowledge of accounting policies, procedures, and systems within the department.
  • Selects correct accounts and revenue source/classification codes, and posts and verifies balance, debit, and credit entries 
  • Compiles documents and verifies accuracy of work prior to posting receipts to the general ledger
  • Request establishment or deactivation of budget accounts for contributions, and create and maintain accounts in the development database
  • Checks JH ledgers and development database accounting transactions to locate and resolve discrepancies
  • Completes journal voucher entries and corrections to the general ledger and development database
  • Must apply a strong working knowledge of applicable laws/regulations/standards to assure that contribution and non-contribution revenue is recorded on the general ledger correctly.
  • Modifies SQL queries to create data file extracts and manipulates data to prepare for general ledger uploads
  • Reviews the cash receipts posted by other areas across the institutions for accuracy
  • Communicates with banks, general accounting, and other internal and external staff and vendors as needed to identify, research and  resolve problems or discrepancies
  • Provides general and development accounting services and information to development and other institutional customers
  • Locates and compiles information, and assists in the development and production of management, narrative, and/or statistical reports for internal and external customers, including the daily internal control report
  • Assist in training new and temporary or seasonal staff and teammates in secondary responsibilities
  • Respond to inquiries and act as liaison between various institutional organization including the JHU or JHH Controllers offices, JHU/JHH Treasurer’s offices, departmental staff, or other contacts as needed
  • Special projects or tasks as needed in support of revenue management for Development
  • Candidate must have excellent oral and written communication, time management,  organizational, and computation skills
  • Other duties as assigned



  • High School Diploma/GED.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.          




  • Bachelor's degree in accounting, business, or related field.
  • Prior work experience supporting accounting or finance operations in institutions of higher education, and/or experience supporting a development or advancement services team.


Special Skills, Knowledge & Abilities:

  • Expert level with MS Office suite.
  • Working knowledge of SAP.

Classified Title: Accounting Specialist 
Working Title: Accounting Specialist 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range:
Employee group: Full Time 
Schedule: Monday - Friday 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt  
Location: 45-MD:JH at Keswick 
Department name: 10001639-Data Administration 
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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JH at Keswick