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Job Req ID:  38336

Accounting Specialist


General summary/purpose:
The Account Specialist, working in the Library Finance Office, applies accounting principles for managing the Sheridan Libraries’ materials and collections funds.  


Note: This position is not eligible for visa sponsorship.


Specific duties & responsibilities:

  • Identify and process foreign and domestic invoices 
  • Prepare and post prepayments to subscription agents; track transactions for vendor prepayment accounts
  • Post and reconcile foreign currency conversions, vendor discounts, foreign wire bank fees,  vendor refunds/credits, special shipping charges;
  • Create vendors records for  the Libraries’ Horizon and University’s SAP financial systems;
  • Create electronic export file for domestic payments and transfer to University's Accounts Payable Department; 
  • Initiate  SAP online payment requests; complete SAP cost transfers
  • Reconcile vendor statements;
  • Track and reconcile procurement card purchases
  • Track revenues and expenses for all Hopkins libraries’ electronic resources
  • Verifies account information and accuracy of items charged to budgets;
  • Respond to inquiries from internal and external sources, including the University Office of the Controller,  regarding expense activities and resolves discrepancies;
  • Maintain budget hierarchies, create budget reports, track materials budget expenditures, assist with fiscal year close; 
  • Uses various software applications, such as spreadsheets and relational databases,  to assemble, manipulate and/or format data and/or reports;
  • Assist with reconciliation of Horizon and University  SAP financial systems; run scripts that compare transactions and fund balances in both systems
  • Work closely with other units of the Technical Services Department to maintain quality control and efficient workflow. 

Minimum qualifications (mandatory):

  • High school diploma/ GED with courses in accounting, business, or equivalent experience
  • two years related work experience (additional education may substitute for experience to the extent permitted by the JHU equivalency formula.)


Preferred qualifications:

  • Bachelor’s degree in accounting, business or related field.  
  • Knowledge of library acquisitions practices and procedures.
  • Experience with Microsoft Excel and macros.  
  • Knowledge of SAP and Horizon software.

Classified Title: Accounting Specialist 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: $17.42 - $23.95 per hour
Employee group: Full Time 
Schedule: Monday - Friday, 37.5 hours per week 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10000080-Business Office 
Personnel area: Libraries


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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