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Job Req ID:  113422

Administrative Coordinator (TEMP)

The Department of Pediatric Cardiology is seeking a Administrative Coordinator (Temp assignment, 3-5 months), who is a key position responsible for providing complex administrative, project and operational oversight to ensure the smooth and efficient operation of the office. The ideal candidate will assist the Division’s Leadership in streamlining procedures and processes to move the department forward. A successful candidate will be pivotal in assisting the Children’s Center Division Director and the Division’s Sr. Administrative Manager in accomplishing the goals, strategies, and initiatives of the department.


Specific Duties & Responsibilities

      • Arranges meetings, schedules appointments, and maintains personal appointment books for Division Director.
      • Make domestic and international travel arrangements with corresponding detailed itineraries and briefings in preparation for donor visits, coordinate travel plans and appointments.
        • Reconcile all travel expenses and submit travel reimbursements in a timely and thorough manner.
          • Organize and maintain electronic and hard filing system of financial documentation. Process offices invoices.
            • Provide for the administrative needs of staff by the procurement, maintenance, and replacement of office supplies and equipment as needed.
            • Partners with Sr. Administrative Manager for office logistical changes and needs
              • Document and prompts action items from the director’s faculty meetings.
                • Other responsibilities as required/assigned.


                Additional Knowledge, Skills, & Abilities

                • Must be proficient in Microsoft Office Suite and able to use various software applications.
                • The individual needs to be detailed-oriented, organized, and have excellent written and oral communication.
                • Excellent interpersonal and communication skills, both oral and written, ability to clearly relay information to faculty, staff and students.
                • Ability to independently interpret policies and processes.
                • Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
                • Ability to exercise independent judgment.
                • Proven ability to assess priorities, respond quickly to changing needs, and balance competing responsibilities.
                • Must have the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
                • Must have the ability to maintain confidentiality and effectively interact with all levels of University and Hospital employees as well as outside contacts.


                Minimum Qualifications
                • High School Diploma or graduation equivalent.
                • Three years related experience.
                • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


                Preferred Qualifications
                • EPIC

                 

                 

                Classified Title: Administrative Coordinator 
                Job Posting Title (Working Title): Administrative Coordinator (TEMP)   
                Role/Level/Range: ATO 37.5/02/OE  
                Starting Salary Range: $18.00 - $33.50 HRLY ($50,000 targeted; Commensurate with experience) 
                Employee group: Casual / On Call 
                Schedule: M-F 8:30 – 5pm 
                Exempt Status: Non-Exempt 
                Location: School of Medicine Campus 
                Department name: ​​​​​​​SOM Ped Cardiology 
                Personnel area: School of Medicine 

                 

                 

                Total Rewards
                The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

                Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

                **Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

                The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

                The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

                Equal Opportunity Employer
                All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

                EEO is the Law:
                https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

                Accommodation Information
                If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

                Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

                The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

                The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
                School of Medicine - East Baltimore Campus

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