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Job Req ID:  100722

Administrative Coordinator

The Institute for Excellence in Education (IEE) of the Johns Hopkins University School of Medicine promotes, values, and advances the educational mission of the School of Medicine. IEE focuses on four “pillars” 1. Improving Teaching, 2. Inspiring and Supporting Research, Scholarship and Innovation in Education, 3. Valuing and Recognizing Teachers and Educators, and 4. Fostering a Community of Educators.


We are seeking an Administrative Coordinator. The part-time/casual Administrative Coordinator will work closely with the Program Administrator and the IEE Director to support the IEE’s operations, and will interact with a wide variety of stakeholders, including Johns Hopkins University faculty and staff, learners, vendors, outside speakers, and others. The position reports to the IEE Program Administrator.


Specific Duties & Responsibilities

The Administrative Coordinator will work under the direction of the IEE Program Administrator and/or IEE Director and assist with a variety of tasks.

  • Enhance and manage IEE social media presence (Twitter, Facebook, LinkedIn etc.)
  • Help maintain and update the IEE website and Improve Your Teaching website.
  • Scheduling meetings and appointments.
  • Supporting meeting logistics (securing room reservations, ordering food, sending meeting invitations and reminders, preparing and distributing materials, etc.)
  • Creating draft meeting minutes.
  • Planning and executing events (such as conferences, workshops, and trainings) and programs.
  • Maintaining informational spreadsheets for various IEE programs.
  • Answering phone and email: respond to requests for information, route calls and email messages accordingly.
  • Completing various office tasks such as copying, telephone, ordering supplies.
  • Assisting with other office or program needs as assigned.
  • Other duties as assigned.


Minimum Qualifications
  • High School Diploma or GED required.
  • Minimum of three years related experience.
  • Familiarity with Microsoft Office, including Word, Excel, and PowerPoint.
  • Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Some college or Associate Degree preferred.
  • Helpful, but not required, familiarity with graphic programs such as Photoshop, etc.
  • Excellent organizational skills, including the ability to multitask and prioritize.
  • Strong attention to detail.
  • Excellent communications skills (oral and written.)
  • Ability to learn basic content management on a web-based platform.
  • Demonstrated ability to work collaboratively with diverse stakeholders.
  • Able to work independently and as part of a team.
  • Familiarity with social media platforms (Twitter, Facebook, and LinkedIn.)
  • Helpful, but not required, familiarity with graphic programs such as Photoshop, etc.

 

Classified Title: Administrative Coordinator 

Role/Level/Range: ATO 40/E/02/OE  
Starting Hourly Pay Rate Range: $17.95-$25.30-$
32.60/(Commensurate with experience)
Employee group: Casual / On Call 
Schedule: PRN - Casual employee 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus
Department name: SOM Admin Institute for Excellence in Ed
Personnel area: School of Medicine 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

School of Medicine - East Baltimore Campus