Administrative Coordinator

Research Animal Resources (RAR) is Johns Hopkins centralized provider of veterinary medical care and research animal support.

RAR is seeking an Administrative Coordinator who will provide complex administrative and project support to faculty, staff, and trainees.

Specific Duties & Responsibilities

• Coordinating and performing administrative duties for RAR faculty, staff, and trainees, providing confidential secretarial support, arranging conference and travel logistics, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation.
• Answer office telephone and perform day-to-day administrative activities such as taking messages and greeting guests.
• Coordinate and implement office services such as, purchasing, records control, projects, and budget accounting operations.
• Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures.
• Represent RAR as appropriate in communicating professionally with faculty, administrator, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.
• Interpret operating policies of the School of Medicine and the University.
• Exercise independent judgment in the resolution of administrative problems.
• Work closely with our administration team, finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.
• Coordinate collection and preparation of financial and operations reports.
• Locate and compile information and format reports, graphs, tables, records and other sources of information.
• Assemble and categorize facts and figures for written computation and calculations.
• Assist with special events planning.
• Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Maintain faculty's calendar, projects, and appointment management.
• Edit and convert graphic images to proper format for inclusion in a presentation and/or manuscript.
  
  

*This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
• This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.

Please note: This position will work onsite for the first four months of employment/ with the potential for Hybrid thereafter.

Classified Title: Administrative Coordinator    
Role/Level/Range: ATO 37.5/02/OE  
Starting Hourly Pay Rate Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F, 8:30-5:00 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus
Department name: SOM Admin Research Animal Resources  
Personnel area: School of Medicine 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.