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Requisition ID:  116005

Administrative Coordinator

We are seeking an Administrative Coordinator who will serve as the first point of contact to the Office of Institutional Equity (OIE) and perform high level administrative support to the ADA Compliance Officer and OIE Team. This position will be responsible for the coordination of office services and administration such as making travel and meeting arrangements, purchasing supplies, submitting facilities requests, preparing reports and maintaining appropriate filing systems. 


About the Office of Institutional Equity

The Office of Institutional Equity (OIE) was initially established in 2001 as the Office of Equal Opportunity and Affirmative Action Programs. The office, in conjunction with other university leaders, is essential to the University’s commitment to creating an environment where all students, faculty and staff can thrive. OIE ensures compliance with federal, state and local laws related to equal opportunity and affirmative action; investigates discrimination, harassment and sexual misconduct complaints; provides discrimination, harassment and sexual misconduct prevention and disability services training; promotes campus diversity initiatives; and serves as a central resource for faculty, staff and students with disabilities.


Specific Duties & Responsibilities


Administrative Support for OIE

  • Greet visitors and answer multi-line phone system and direct calls/visitors to appropriate OIE Team member.
  • Receive and distribute mail and overnight packages as appropriate.
  • Develop working knowledge of relevant databases including Advocate GME and HR Acuity to support database management.
  • Maintain inventory of office and break room supplies. Order office supplies, as needed with preferred vendors in SAP and/or establish new relationships with vendors to provide supplies as needed.
  • Serve as point person for office equipment, assuring equipment is in working order and stocked if applicable. Have knowledge of all functions of main copier/printer for general use as well as troubleshooting.
  • Coordinate office services including requests for repair, catering, maintenance, etc. for the suite.
  • Maintain reception area and office conference room.
  • Prepare travel reimbursements for OIE staff and input into SAP.
  • Process online check requests and travel into SAP.
  • Schedule priority and sensitive complainant/respondent and witness meetings to the calendar for Investigators.


Administrative Support for the ADA Compliance Officer

  • Serve as initial point of contact for students, faculty, parents, staff or visitors who seek information or general referral as it relates to disability concerns.
  • Respond to general inquiries from faculty, staff, and students related to disability and religious accommodations.
  • Provide faculty, staff, students, and campus visitors with appropriate forms to request accommodations.
  • Manage incoming correspondence sent to ADA Compliance Officer and Assistant Director for Workplace Accommodations via e-mail or digital fax system.
  • Manage conflict-free calendars of meetings and appointments for the ADA Compliance Officer and Assistant Director for Workplace Accommodations.
  • Maintain updates to content located on accessibility.jhu.edu.
  • Prepare routine correspondence and reports when needed.
  • Provide assistance in disability data collection and information gathering.
  • Assist in creating and maintaining confidential files.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications


Special Knowledge, Skills, & Abilities

  • Confidentiality, tact and a high level of administrative and communication skills.
  • Excellent interpersonal, problem-solving and organizational skills.
  • Ability to interact in high stress situations and with individuals who may have experienced trauma.
  • Strong attention to detail and accuracy.
  • Ability to work independently, proactively and creatively.
  • Competency in Microsoft Office suite software and demonstrated knowledge of database management.
  • Demonstrated interest in diversity and inclusion initiatives.


Technical Qualifications or Specialized Certifications

  • Knowledge of SAP a plus.

 

 

Classified Title: Administrative Coordinator 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5 pm 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: ​​​​​​​Vice Provost for Institutional Equity  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Homewood Campus

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