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Job Req ID:  16334

Administrative Coordinator

General summary/purpose:

Under the supervision of the director for the Center for Child and Community Health Research (CCHR),  this position supports the daily operations for two grants: 1) a Center for Disease Control (CDC) funded demonstration project that aims to raise awareness of PrEP and reduce HIV acquisition and transmission within priority populations in Baltimore City, and a State Special Early Intervention Services (EIS) grant that aims to increase access to care and optimize health outcomes and decrease new HIV infections. This position is essential to maintain a high level of attention and detail paid to making sure that all deliverables are met and communication is clear between organizations (i.e., Baltimore City Health Department, Center for Child and Community Health Research, Center for Disease Control, Maryland Department of Health, etc).  This position is imperative to keeping schedules/timelines, record keeping, organizing meetings, ordering supplies and assisting with completion of reports. These programs have many moving parts and include multiple organizations.  This position is essential to supporting our long-standing relationship with the Baltimore City Health Department (BCHD). 

Specific duties & responsibilities: 

  • As the point of contact, the incumbent manages all aspects of planning and scheduling meetings, reserving meeting space, securing and preparing necessary documents and/or supplies, and preparing packets/handouts.
  • The incumbent sends out reminder emails and phone calls, and records, edits, submits for review, and distributes meeting minutes.
  • The incumbent is responsible for office management activities such as maintaining email lists and groups, maintaining a project calendar, producing and distributing written correspondence, assisting with travel arrangements, and collaborating with internal procurement staff to maintain supplies and inventory.
  • The incumbent is expected to complete other tasks as needed and assigned that support the work and staff at CCHR and BCHD such as documentation and reporting, day to day logistical oversight, website maintenance, contribution to development of standard operating procedures, planning multiple research workshops per fiscal year and coordinating with project leads to ensure project work flow. 
  • The incumbent will help organize, prepare for and facilitate CDC site visits. 
  • All other duties as assigned.

Minimum qualifications:

  • High school diploma/GED.
  • Three 3 years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred qualifications:

  • Bachelor’s degree.

Special knowledge, skills, and abilities:

  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills




Classified Title:  Administrative Coordinator
Working Title:   ​​​​​Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE 
Starting Hourly Range: $17.25-$23.72 (commensurate with experience)
Employee group: Full Time 
Schedule: Mon-Fri/8:30-5pm 
Exempt Status: Non-Exempt  
Location: 33-MD:Johns Hopkins Bayview 
Department name: 10003110-SOM Ped Bay Bayview Pediatric Unit 
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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