Requisition ID:  115959

Administrative Coordinator

The Department of Neurology is seeking a part-time Administrative Coordinator to coordinate various administrative functions related to continuing medical education and professional development programs. The Administrative Coordinator will complete projects as assigned by faculty leaders of the Coaching/Professional development program. The coordinator will research and analyze data to develop reports, and draft and edit a variety of written materials for a CME course and strengths programming. The coordinator will represent the professional development coaching curriculum and the program to a wide range of external and internal constituencies. Will assist in program planning and the implementation of policies and procedures. Will exercise discretion and judgment in resolution of day-to-day problems.


Specific Duties and Responsibilities

  • Perform duties as assigned by the coaching program directors with a minimum of supervision.
  • Prepare for full range of meetings and presentations and prepare pertinent materials to assist in presenting
  • Proofread all correspondence sent out on behalf of the coaching team.
  • Support the program on administrative issues and serve as point person for new policies and procedures.
  • Assist with problem resolution, questions, guidance and information dissemination and in formulating policy and procedural changes.
  • Coordinate and assist with problem resolutions and priority setting.
  • Manage the day-to-day activities through electronic calendars.
  • Arrange and accurately schedule meetings.
  • Perform ad-hoc and special projects related to development of program activities.
  • Coordinate meetings, prepare meeting materials and agendas. Coordinate collection and preparation of various reports.
  • Prepare and submit accounts payable and purchasing paperwork and track payment of invoices.
  • Prepare professional, accurate, and succinct reports.
  • Compose and edits letters and other correspondence.
  • Coordinate and assist with planning of special projects and events, office activities and committee meetings.
  • Conduct and collect basic research for various meeting content, agendas, attendees, topics and ensure the organization of meeting logistics.
  • Format reports, graphs, tables, records and other sources of information and summarize materials for Administrator’s use in a variety of settings.
  • Coordinate and implement office services such as purchasing, records control, projects and budget accounting operations.
  • Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures.
  • Establish and maintain an organized filing system according to office procedures to ensure the expeditious retrieval of information.
  • Screen and prioritize incoming correspondence, phone calls and visitors.
  • Expedite requests/inquiries that do not require an executive reply.
  • Open, sort, and screen mail; coordinate all outgoing mail. Transcribe minutes and notes.
  • Coordinate recurring meetings by contacting participants and preparing necessary materials.
  • Monitor office supplies and orders supplies as indicated on a regular basis.
  • Locate and compile information and format reports, statistical reports, graphs, tables, records and other sources of information.
  • Create Excel spreadsheets and PowerPoint presentations for various meetings and presentations.
  • Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Perform other duties as required.









Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Three years related experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula


Preferred Qualifications
  • Bachelor's degree.

 


 

Classified Title: Administrative Coordinator 
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Part-time 
Schedule: M-F; hours vary 
Exempt Status: Non-Exempt 
Location: Remote 
Department name: SOM Neuro Sleep 
Personnel area: School of Medicine 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Remote