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Job Req ID:  107184

Administrative Program Coordinator

We are seeking an Administrative Program Coordinator who will provide administrative and research support to the Xenotransplantation Core within the Division of Transplantation. This position will be the first point of contact to Xenotransplantation for all constituents. The Research Program Administrative Manager will manage the administrative, operational and research activities of the Xenotransplantation Core lab on a daily basis.

Specific Duties & Responsibilities


  • Management of resources and operations within the Xeno group to ensure the most effective provision of research services.
  • Maintain medical, surgical and research records.
  • Schedule surgery and technical procedures.
  • Act as information resource and to help with faculty, division administrator, trainees, and staff as well as contacts from outside the Division on administrative matters related to the Xeno group. To include the teaching and training of investigators and personnel in technical procedures and routine daily maintence of animals within Xeno.
  • Monitor workflow and develop documentation of standard operating procedures as part of continuous improvement of Xeno operations within Transplantation.
  • Coordinate all Xeno group meetings, agendas, and materials.
  • Assist faculty members with various tasks and documents as requested.
  • Coordinate and process invoice payments, check requests, and reimbursements for the Xeno core group in a timely and accurate manner.
  • Responsible for purchasing and the tracking funds used for the various research projects.
  • Attends training sessions to maintain policy compliance, competencies for JHMI systems, and own RVT skill set. Attends other meetings as requested.
  • Implement and adhere to Johns Hopkins University and departmental policies and procedures in the division to include review and updates to SOPs as needed.

Research & Surgical Clinical Care

  • Assist investigators in various research protocols, including scheduling research activities, assisting with animal procurement, obtaining necessary supplies and equipment, and maintain accurate lab records.
  • Perform routine monitoring of animal pre- and post-operatively to identify any clinical concerns.
  • Administer medication for treatment through multiple routes including oral and parental.
  • Maintain clinical and surgical equipment as needed by Zeno core.
  • Maintain office and research lab inventory of supplies and technology. Also responsible for replacement of materials and technology as needed.

Minimum Qualifications
  • Bachelor's Degree.
  • Three years progressively responsible professional level administrative or finance experience.
  • Additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

 Classified Title: Administrative Program Coordinator 
Working Title: Administrative Program Coordinator   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $52,230-$71,890-$91,550 (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 - 5 
Exempt Status: Exempt 
Location: 04-MD:School of Medicine Campus 
Department name: 10003182-SOM Sur Transplant Surgery 
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports the health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



School of Medicine - East Baltimore Campus