Create Alert
Apply now »
Requisition ID:  118397

Administrative Project Specialist

The Krieger School of Arts & Sciences (KSAS) Dean’s Office is seeking an Administrative Project Specialist who provides high-level support for faculty processes. This position requires special knowledge/understanding and discretion appropriate for a Dean’s Office area(s) of responsibility and the ability to manage a fast-paced office. As a professional representative of the Dean’s office, the candidate will be a detail-oriented team player who is committed to responsiveness and customer service. This person will deal regularly with highly sensitive and, at times, urgent subject matter and will be proactive and responsive.


The Administrative Project Specialist oversees and coordinates administrative work and provides non-standard, non-routine, varied, high-level administrative expertise, including support for multiple projects. The Administrative Project Specialist utilizes extensive knowledge of the organization to successfully carry out responsibilities.


Specific Duties & Responsibilities

  • Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specialized operations.
  • Develop administrative processes and workflows.
  • Assist in planning and development.
  • Provide reports and summaries as requested.
  • Resolve administrative issues and problems.
  • Assist with business and financial processing, e.g. budget reconciliation, expense reimbursements, payment of invoices, etc.
  • Foster institutional relationships. Collaborate and liaise with individuals across the institution.


Supplemental Information

  • Draft, edit, and manage distribution of academic communications, including letters of intent, appointment, retention, and retirement letters, in collaboration with Vice Dean’s, and HR, to ensure accuracy and institutional alignment.
  • Oversee faculty leave processes, coordinating with the Vice Dean of Faculty and HR to ensure timely approvals, proper documentation, and compliance.
  • Maintain accurate records of faculty activity, leadership appointments, and doctoral student awards to support institutional planning and reporting.
  • Coordinate nomination processes and prepare communications for doctoral student awards, such as Dean’s Dissertation Prizes and Scholar-Teacher Awards.
  • Handle and communicate sensitive academic and personnel information with discretion and professionalism.
  • Collaborate with academic leadership and administrative units to recommend policy improvements, streamline academic workflows, and enhance operational efficiency.


Technical Qualifications and Specialized Certifications

  • Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.


Minimum Qualifications
  • Bachelor's Degree.
  • Five years related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience in higher education.
  • Experience working with Dean's, executives, and faculty.

 

 

Classified Title: Administrative Project Specialist  
Role/Level/Range: ATO 37.5/03/OG  
Starting Salary Range: $24.25 - $33.40 - $42.50 RLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon - Fri, 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: Hybrid/Homewood Campus  
Department name: Vice-Deans Admin Staff   
Personnel area: School of Arts & Sciences 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

Apply now »