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Job Req ID:  107456

Administrative Specialist

The Department of Molecular Microbiology and Immunology (MMI) is seeking an Administrative Specialist (AS) for its newly established Johns Hopkins Lyme and Tickborne Diseases Research and Education Institute (LTBDI). The impact of tick-borne diseases (TBD) on public health has been largely ignored, until recently. In addition to Lyme disease, other emerging TBD appear on the rise, including infections with Rickettsia, previously undetected species of Borrelia (B. miyamotoi). While reasons are likely manifold, climate change and a resulting increase in the geographical spread of ticks may contribute to these changes, as are human habitation in forested areas previously left untouched. The LTBDI is ideally positioned to rapidly support ramp-up of vital research into the prevention, diagnosis, and treatment of TBD. The Administrative Specialist will provide high level administrative and sometimes confidential support for its director and its members.


Specific Duties & Responsibilities

  • Maintain Director and Institute calendars.
  • Schedule meetings for the director, including with advisory boards and donors/potential donors.
  • Assist Director with general administrative and project specific tasks.
  • Plan events such as invited speaker seminars, outreach events, and research symposia.
  • Prepare reports as requested, including annual reports to donors.
  • Draft memos on behalf of the Director.
  • Set agendas for Advisory Board and other meetings.

  • Assist in the development of a pilot project program.
  • Assist in the development of an educational program.
    • Coordinate with Facilities on the development of a 'Tickery'

            • Assist in the recruitment of new faculty.
            • Maintain data requested.
            • Represent the Institute as needed.
            • Other duties as requested.

            Additional Knowledge, Skills, & Abilities

            • Microsoft Office.
            • Calendar management.
            • Excellent written communication skills.


            Minimum Qualifications
            • Bachelor's Degree.
            • Five years in providing high level expertise.
            • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


            Preferred Qualifications
            • Knowledge of SAP.

            Classified Title: Administrative Specialist  
            Role/Level/Range: ATP/03/PC  
            Starting Salary Range: $52,230-$71,890-$91,550 Annually (Commensurate with experience) 
            Employee group: Full Time 
            Schedule: Monday - Friday, 8:30am-5:00pm 
            Exempt Status: Exempt 
            Location: ​​​​​​​School of Public Health 
            Department name: ​​​​​​​W Harry Feinstone Dpt Molec Mblgy Imlgy  
            Personnel area: School of Public Health 

             

            Total Rewards
            The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

             

            Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


            JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

            **Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


            The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

             

            The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

             

            Equal Opportunity Employer

            All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

             

            EEO is the Law
            Learn more:
            https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

             

            Accommodation Information

            If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

             

            Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

             

            The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

            The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

             

            Note: Job Postings are updated daily and remain online until filled.

             

             

            School of Public Health - East Baltimore Campus