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Requisition ID:  118340

Administrator - Clinical

The Department of Urology is seeking an Administrator - Clinical that will be responsible for the strategic development, operations, and continuous performance improvement of a clinical, academic, and research department. The Administrator has a matrix reporting relationship with the Urology Director and the Vice Dean for Finance and Administration, SOM and works collegially and collaboratively with Johns Hopkins Medicine (JHUSOM, JHHS, JHH, JHBMC) senior executives and JHU faculty across the system.


The Administrator is expected to act in the interests of JHM. This role is responsible for assisting in developing and implementing the department's operational plan, along with providing management for the department's immediate and long-term strategic plans. Responsible for maintaining liaisons with all levels of administration within the School of Medicine, the affiliated hospitals and ambulatory sites utilized by the department’s providers. Will assist, in the form of analysis, consultation and planning, to the Department Director and executive leadership team. The position is responsible for the non-faculty administrative staff in executing the Department’s clinical, academic and research activities.


The Department of Urology currently has twenty-seven (27) full time clinical faculty, ten (10) research faculty, six (6) fellows, eighteen (18) house staff (residents), eighteen (18) advanced practice providers, and over hundred and thirty (130) JHU employees. The department has annual operating budget of $45 million and a $120 million endowment pool. We provide Adult and Pediatric clinical services, and multiple areas of specialization including urologic oncology, minimally invasive urologic surgery, benign urology, and pediatric urology. Our physicians admit patients to the Johns Hopkins Hospital, Bayview Medical Center, Howard County General Hospital, and Sibley Memorial Hospital. The department has a significant presence in the National Capital Region (NCR). In addition to patient care and education, the Department of Urology has a significant research program with funding from private and government sources.


This position will be responsible for the department and staff’s satisfactory compliance with the rules and regulations of The Johns Hopkins University School of Medicine and Clinical Practice Association. In addition, the Administrator is responsible for assuring compliance with Johns Hopkins Hospital, Johns Hopkins Bayview Medical Center, and Health Systems regulations. The position requires a firm understanding of national health care and research trends/impacts, policies and issues.


Specific Duties & Responsibilities

  • The general scope of responsibilities includes financial management/analysis, budget development and execution, grants management, contract administration, compensation planning, personnel and management recruiting, utilization and productivity management, marketing, and space management.
  • Additionally, the Administrator is responsible for nine (9) direct reports, Department’s Professional Fee Billing Office, finance team, human resources, education and credentialing office, the Access Call Center and the staff in the clinical areas managed by the department.


Strategic Programmatic Planning

  • Assessment of industry trends to identify growth opportunities in urological sub-specialties.
  • Strategic planning for Department (goal setting, execution, etc.).
  • Marketing analyses with Planning and Marketing team to identify geographic growth/needs.
  • Coordinate institution-wide initiatives to enhance patient services.
  • Healthcare Reform and upkeep on government rules, regulations and reimbursement systems.
  • Ensure appropriate affiliation/collaboration across the department and with other SOM departments and affiliate hospitals.


Financial Management

  • Oversight and management of annual budgets, monthly GAAP statements and P&Ls.
  • Ensure effective direct grants management and submissions in partnership with the Office of Research Administration.
  • Analysis of departmental fiscal operations to identify improvements.
  • Support financial audit control processes and develop internal controls to maintain the integrity of the Department’s financials.
  • Professional fee billing/revenue cycle development.
  • Manages $45 million annual operating budget and $120 million endowment pool.
  • Monitor faculty and staff percent of effort expended on clinical activities, research grants and contracts and maintain equivalent salary distribution on accounts.
  • Develop department’s volumes and fiscal operating budget for submission to the Department of Urology, School of Medicine, and JHH.
  • Direct development of detailed business plans for new and existing clinical and research programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.
  • Supervise all human resources and payroll related activities within the Department.


Practice Management

  • Analyze practice results – volume statistics, billing data, expense and revenue trends.
  • Compare results to industry benchmarks; implement changes to meet these standards as necessary.
  • Develop strategic proposals for reallocation and development of ambulatory practice space.
  • Develop and monitor strategies to maintain optimal number of operating rooms for the department's surgeons and/or clinical specialty areas.
  • Work closely with clinical operations leadership to promote compliance and best billing practices to maximize revenues.
  • Project annually clinical volumes (surgical, inpatient, clinic and procedures).
  • Utilize available resources to ensure effective faculty recruitment and retention.
  • Work closely with Director and Executive Vice Chair to recruit and retain surgeons and strategically expand surgical programs in the NCR and WellSpan York Hospital.
  • Work closely with Division Directors, faculty, clinical operations managers, and other internal and external stakeholders to establish a successful clinical practice at all sites.
  • Work with community hospital administrative leadership to review metrics, productivity, marketing efforts, operational and financial issues.
  • Manage oversight and timely submission of patient safety initiatives.
  • Ensure efficient and effective Physician practice management.
  • Manage oversight of medical staff requirements.


Department Administration

  • Represent the department in all opportunities within the Johns Hopkins organization as well as with external organizations to promote the department's assets and strengths.
  • Promote a culture of service excellence across the department.
  • Promote employee engagement and recognition as a departmental priority.
  • Supervise all human resources-related activities within the department, working with designated human resources support, including Central Health Sciences School of Medicine Human Resources.
  • Develop staff; supervise, motivate, and foster a culture of workforce diversity.
  • Execute strategies involving service, quality, resources, people, efficiency, growth and reputation.
  • Develop and implement policies needed to maintain compliance and meet best business practices.
  • Serve as point of contact for NCR surgeons for any administrative concerns.
  • Manage space allocation needs of the department.
  • Coordinate with appropriate departmental resources to address all patient-related concerns.
  • Work with appropriate JHH and JHU resources to manage all facilities renovations, new construction and physical plant-related projects.
  • Coordinate with appropriate JHU resources to manage international affairs.
  • Serve on Department and Institutional committees, as requested.
  • Oversee legal/regulatory compliance, internal audit, policy implementation and maintenance for Department.
  • Work with appropriate JHU resources to direct the implementation of clinical and management information systems.
  • Perform other related duties as requested.


Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field.
  • Ten years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.


Preferred Qualifications
  • JD, MBA, MHA, MPH, or another related field.

This salary range does not include all components of the School of Medicine's compensation program. This position may be eligible for a discretionary bonus. Therefore, the actual compensation paid to the selected candidate may vary slightly from the salary range stated herein. For more information, please contact the hiring department. 
 

 

Classified Title: Administrator - Clinical   
Role/Level/Range: L/05/LH  
Starting Salary Range: $127,300 - $223,000 Annually ($175,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F, 8:030am - 5:00pm 
FLSA Status: Exempt 
Location: School of Medicine Campus  
Department name: SOM Uro General Admin and Financee   
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus

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