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Job Req ID:  114564

Administrator

The Johns Hopkins University seeks an Administrator who will oversee several assigned departments and/or institutes/centers (estimated 3-5) within the Basic Science Consortium in the School of Medicine (SOM). Reporting to the Basic Sciences Consortium Sr. Administrator, this position provides strategic leadership of all operations, finance, human resources (HR), business development, and marketing-related matters of each supported department/center. This position requires advanced financial and analytical skills for budget oversight. This position also requires strong managerial skills. Knowledge of human resource policies, processes, and training and education program development. Additionally, this position requires knowledge and skills related to developing business, philanthropy, and marketing strategies that will facilitate program growth. The Administrator position works closely with numerous internal and external stakeholders, including department directors, administrative staff, faculty, SOM leadership, and the Basic Science Shared Services: finance, research administration (RMS), HR/Credentialing, and IT.


Specific Duties & Responsibilities


Human Resources (HR)

  • Provides oversight and consultation on all HR functions of departments and centers in collaboration with Administrative Managers, Directors, and the Basic Science HR/Credentialling Office.
  • Oversees the Administrative Managers for each department/center according to HR policies and procedures, responsibilities include interviewing, hiring, training, evaluating, mentoring, professional development planning, and performance improvement actions as needed.
  • Advises and assists Administrative Managers and Directors with staff management, workload optimization, strategic planning, and strategic hiring.
  • Conducts monthly administrative meetings to promote cross-training and collaboration between departments and to provide a forum for information exchange.
  • Ensures compliance of each department/institute with JHU/SOM HR policies and procedures.


Financial Management

  • Provides oversight and consultation on the development, preparation, monitoring, projections, and reconciling of department budgets in collaboration with Administrative Managers and Directors.
  • In collaboration with the Basic Science Finance Office, works with Administrative Managers to develop and implement robust financial projections that will facilitate strategic planning and long-range program enhancements.
  • In collaboration with the Basic Science Research Management team, ensures compliance of each department with sponsored project regulations, effort reporting, and deadlines.
  • Advises and assists with complex financial management problems, audit questions, contract negotiations, and management issues.
  • Acts as a key liaison between departments, the Basic Sciences Consortium Sr. Administrator, SOM Finance and Budget Offices, and other internal and external stakeholders.


Administration

  • Works collaboratively with departments and centers in the development of new policies and procedures as needed to ensure smooth operations.
  • Advises and assists Administrative Managers with space and equipment inventories, as well as capital projects in collaboration with Basic Sciences Operations Manager.
  • Serves as a key liaison for each department on all administrative, operational, and financial matters.
  • Consult with Administrative Managers and Directors on the general facilities operations, IT and other issues, and administrative processes for each department.
  • Supports and provides strategic guidance on the business development goals of each department.
  • Meets routinely with each Administrative Manager and Director, as well as the Basic Sciences Consortium Sr. Administrator, regarding all financial, operational, and HR activities and upcoming needs for each department.
  • Contributes to the mission and goals of JHU/SOM’s institution-wide strategic initiatives, assuring compliance with accreditation and other applicable federal, state, and local regulatory agencies.


Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field.
  • Seven years (7) progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources).


Preferred Qualifications
  • Master's Degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Supervisory experience.
  • Demonstrated significant experience with financial analysis, forecasting, and budget development.
  • Prior experience with Johns Hopkins University academic and business systems is desirable.

 

 

Classified Title: Administrator 
Role/Level/Range: L/04/LE  
Starting Salary Range: $85,400 - $149,500 Annually ($115,150 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday (9am-5pm) 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM Basic Science Consortium  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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