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Requisition ID:  117880

Alumni Relations & Stewardship Coordinator, Public Health

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine—strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.


Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of 3 days per week. The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.


The Office of External Affairs encompasses three teams: 1) Communications and Marketing; 2) Development and Alumni Relations and Annual Giving; and 3) Finance and Administration.


As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Bloomberg School of Public Health offers unparalleled opportunities for mission-driven creative work at the highest levels.


The Finance and Administration team provides business operations support and includes administrative, finance, development and special events staff who work collaboratively with colleagues in Communications and Marketing and Development and Alumni Relations/Annual Giving.


The Alumni Relations and Stewardship Coordinator supports the Alumni Relations and Development teams by coordinating a wide range of stewardship, data management, and administrative activities. Reporting to the Principal Administrative Specialist, this position plays a critical role in maintaining timely donor acknowledgments, assisting with stewardship reporting, managing data and records, and supporting operational tasks that enhance alumni engagement and fundraising efforts. The coordinator will work collaboratively with the development and alumni/annual giving teams. 


Key responsibilities: 

Stewardship and Acknowledgments (40%):

  • Using the weekly gift report, follow appropriate processes to:
  • Prepare, send, and track acknowledgements for all annual giving level donations (less than $10,000), including drafting letters and coordinating with Associate Director of Annual Giving, sending emails, mailing postcards, and updating the gift tracking form to demonstrate tracking completion.
  • Prepare, send, and track new donor notecards and emails, as well as in memory and in honor notifications
  • Draft for review, send and track acknowledgements for all gifts to the Center for Alternatives to Animal Testing in partnership with the Assistant Director of Stewardship
  • Track data on monthly acknowledgments
  • Partner with Assistant Director of Stewardship to follow up on outstanding acknowledgments using the gift tracking form.
  • Assist with a variety of Stewardship Reporting, including:
  • Scholarship Donor reports – monitor Development Communications email for student responses, track in spreadsheet and share in OneDrive; prepare and send mailing as needed
  • Donor Impact reports – pull donor information and input data, as well as recipient information into report templates
  • Request and organize mailing lists including, but not limited to, bi-annual magazine mailing, student stewardship mailing, and annual stewardship card to donors.

Data Maintenance (30%): 

  • Provide prospect management support in JHAS:
  • Enter weekly acknowledgement actions, stewardship activities, proposals, solicitation approaches, and creating constituent and prospect records.
  • Add batch actions and campaigns for stewardship activities
  • Update records to track scholarship and award recipients
  • Access reports and mailing lists, then use them to confirm data accuracy as requested
  • Maintain Database in ACCESS, adding new funds and recipients, identifying and completing missing historical information
  • Maintain ongoing document organization and collaboration in One Drive and Shared Drive folders, including but not limited to gift agreement files, Dean acknowledgement letters, various stewardship materials and communications.

Administrative Support (30%): 

  • Process travel receipts and reimbursements for members of the Alumni Relations and Annual Giving team, and Development Communication as necessary.
  • Organize and manage small meetings which includes reserving rooms and technology, ordering food, and preparing materials as appropriate.
  • Assist with budget tracking.
  • Prepare and submit project briefs as needed
  • Prepare and send correspondence and packages via messenger, and FedEx.
  • Provide event assistance to development coordinator which may include updating RSVP, creating nametags, gathering various materials, and onsite event logistics.
  • Proactively manage tasks, prospects and priorities for the team to properly prepare for upcoming meetings.
  • Function as part of the operations team as needed for larger group projects and assignments.
  • Proactively monitor and follow-up on action items.
  • Other duties as assigned.


Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Three years related experience
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Prior events experience is strongly preferred
  • Excellent computer software skills including Microsoft Office and database management are a must, as well as knowledge of project management and electronic mailing software
  • Excellent verbal and written communications skills, organizational skills, attention to detail as well as the ability to set priorities, work in an extremely fast-paced environment and meet deadlines are required
  • Occasional evening and weekend hours to assist with events are required
  • Job responsibilities require significant collaboration and coordination with others
  • Proficiency in Microsoft Office Suite (particularly Word, Excel, Outlook, and PowerPoint).
  • Experience using donor database systems (e.g., JHAS, or similar platforms).
  • Familiarity with collaboration tools like OneDrive and shared drives for document organization.
  • Basic comfort with event management platforms (e.g., CVENT, Eventbrite) and email marketing platforms (e.g., Mailchimp, Constant Contact) is a plus.

 

 

Classified Title: Alumni Relations Coordinator 
Job Posting Title (Working Title): Alumni Relations & Stewardship Coordinator, Public Health   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $48,000; commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
FLSA Status: Non-Exempt 
Location: School of Medicine - East Baltimore Campus 
Department name: 10001029-Development 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus

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