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Job Req ID:  64916

Alumni Relations Coordinator

OFFICE AND BLOOMBERG SCHOOL OVERVIEW

The Office of External Affairs encompasses three teams: 1) Communications and Marketing; 2) Development and Alumni Relations and Annual Giving; and 3) Finance and Administration.

 

As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Bloomberg School of Public Health offers unparalleled opportunities for mission-driven creative work at the highest levels.

 

The Finance and Administration team provides business operations support and includes administrative, finance, development and special events staff who work collaboratively with colleagues in Communications and Marketing and Development and Alumni Relations/Annual Giving.

 

 

GENERAL SUMMARY/PURPOSE STATEMENT

This position will proactively provide support to the Alumni Relations team, working directly with members of the development and alumni/annual giving teams. 

                         

SPECIFIC DUTIES AND RESPONSIBILITIES

  • Update and maintain the alumni website content
  • Support alumni network groups in Microsoft Teams (may include maintaining network contact lists and Team invitations, posting content, triaging questions)
  • Use ALADIN, the development database, to conduct research, update and review constituent data and help manage alumni relations/annual giving communications lists
  • Perform data maintenance projects (cleaning ALADIN data, reconciling department contact information with ALADIN and MailChimp lists)
  • Create and send mass email messages using Mailchimp
  • Provide occasional events assistance to development coordinator which may include updating RSVP, creating nametags, and gathering various swag and materials for events.
  • Provide direct support to the Director of Alumni Relations and Annual Giving, Associate Director of Annual Giving, and Assistant Director of Alumni Relations.  This support includes the timely preparation of acknowledgement letters and general correspondences to alumni, donors and prospects. 
  • Provide support in the Relationship Management System (RMS) which includes entering actions, proposals, solicitation approaches, and creating constituent and prospect records
  • Coordinate and prepare large departmental or school-wide annual giving mailings
  • Coordinate and send Alumni Relations/Annual Giving team update email
  • Organize and manage small meetings which includes reserving rooms and technology, ordering food, and preparing materials as appropriate.
  • Assist with budget tracking
  • Oversee the general alumni email inbox and Sommer Scholar inquiries
  • Prepare and send correspondence and packages via messenger, and FedEx.
  • Assist with the creation of PowerPoint presentations.
  • Proactively manage tasks, prospects and priorities for the team to properly prepare for upcoming meetings.
  • Provide support and perform general office management duties necessary in the efficient operation of the rowhouse.
  • Function as part of the operations team as needed for larger group projects and assignments
  • Proactively monitor and follow-up on action items
  • Overall duties and responsibilities also include answering phones, photocopying, and faxing
  • Other duties as assigned.

 

MINIMUM QUALIFICATIONS:

Education/Experience:  High school diploma/GED required. Three years of related experience required. Additional education may be substituted for required experience, to the extent permitted by the JHU equivalency formula.

 

PREFERRED QUALIFICATIONS: Experience working in a development office, using ALADIN, or Drupal preferred. Familiarity with or a willingness to learn content management systems for website updates is preferred.

 

Special knowledge, skills and abilities: Excellent computer software skills including Microsoft Office, especially mail merges and spreadsheet/database management are a must. Excellent verbal and written communications skills, organizational skills, attention to detail as well as the ability to set priorities, work in an extremely fast-paced environment and meet deadlines in a timely fashion are also required. Candidate should have an excellent telephone and professional manner, should be polite, friendly and a team player. Responsibilities require significant collaboration and coordination with others.

 

Technical qualifications or specialized certifications: N/A

Any specific physical requirements for the job: Applicants should be able to move easily throughout the campus and pick-up/deliver materials and set up for meetings and events.

Supervisory responsibility: None

Budget authority: None

 

Prepared by: Keri Barnes

Date: August 20, 2021

Classified Title: Alumni Relations Coordinator 
Working Title: Alumni Relations Coordinator 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: M-F, 8:30am-5:00pm 
Exempt Status: Non-Exempt  
Location: 05-MD:School of Public Health 
Department name: 10001029-Development 
Personnel area: School of Public Health

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

School of Public Health - East Baltimore Campus