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Requisition ID:  117844

Assistant Administrator - Clinical

Reporting to the Associate Administrator of Psychiatry and Behavioral Sciences we are seeking an Assistant Administrator - Clinical who will manage and leads the financial activities of the Department and is responsible for financial planning, financial improvement initiatives, financial reporting, financial analysis and fiscal planning. The role includes cross-functional responsibilities for the finances for Johns Hopkins University (JHU) and Johns Hopkins Health System. Directly supervises individuals in the areas of financial analysis and sponsored research administration. This position also has a dotted reporting relationship to the Chairman, Administrator, and Finance Director relating to the day-to-day, monthly and fiscal budgeting/reporting processes.


Specific Duties & Responsibilities


Research

  • Directs the Financial development of the department’s sponsored pre- and post-award grant/contract activities with awards averaging in excess of $56 million per year across two campuses.
  • Develops and oversees administrative staff completing sponsored research applications for accurate and timely submission.
  • Monitors the use of resources in accordance with plans, budgets, and grants/contracts.
  • Leads audits and insures department and faculty compliance with research regulations, certification for Human Subjects, Animal Care, Safety, etc. Assures IRB and IACUC numbers and approval dates are valid.
  • Manages competing priorities and meets tight deadlines.
  • Provides accurate data and excellent written documents.
  • Partners with the Vice Chair and individual faculty regarding issues of promotional status, salary level, percent of effort and salary available from grant sources; establishes limits with faculty on allowable practices and procedures.
  • Reviews projects on a monthly basis, assessing cash burn rates, funding requirements, subawards, contract cash and financial commitments.
  • Provides ad-hoc reports to sponsors as requested.
  • Provides guidance regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as other administrative rules, cost principles under OMB (including A-21, A-133, A-110), 22CFR226, 22CFR228, and FAR.


Financial

  • In conjunction with the Associate Administrator develops the department’s annual operating budget for submission to the School of Medicine.
  • Responsible for developing systemic methods for monitoring and evaluating financial impact of programs and activities across multiple Psychiatry divisions and provides department level analysis and decisions.
  • Provides analyses to Department leadership on an ad-hoc basis.
  • Maintains various computerized management systems with spreadsheets and databases to track and monitor.
  • Reviews monthly financial statements, corrects errors and informs Division Chair and administrators of any problems or discrepancies and recommends budget adjustments or cost improvement measures.
  • Participates in departmental finance committee.
  • Consistently suggests financial performance improvement opportunities, including revenue growth and expense reduction
  • Assists with monitoring of Division Chair discretionary funds for the preservation of the Division’s teaching, research, and patient care missions.
  • Develops Department strategies for enhancing revenue, philanthropic development, outreach opportunities, and increasing research funding in partnership with Division Medical Directors and Faculty.
  • Develops/reviews departmental clinical service agreement contracts and follows to successful closure, including review of language, adequacy of financial provisions, and dissemination of fully executed contracts.
  • Directs and is a strategic partner in the gathering, analyzing, summarizing, and preparation of financial plans, budgets, cash flow projections, pipeline analyses, and operating forecasts.
  • Performs continuous analysis directed at identification of areas for revenue improvement and cost-savings.


Supervisory

  • Directly supervises a team of six financial managers.
  • Maintains a multi-campus supervisory structure of direct reports on both the East Baltimore and the Bayview Medical Center campus.
  • Develops mutually agreed upon standards of performance for staff activities, appraises performance, and provides direction to ensure effective performance of responsibilities.
  • Plans, monitors, and implements business practices to support the day-to-day operational needs of the division and analyzes staffing patterns and capabilities to effectively and efficiently support the department.
  • Insures a smoothly functioning office; interprets operating policies; exercises independent judgment in the resolution of administrative and research problems. Assists in prioritization of workload.
  • Mentors finance staff with regards to financial accounting and communication skills as needed.
  • Works with Department Human Resources Manager on issues related to hiring/firing, payroll and discipline.


Other

  • Provides assistance to Associate Administrator, Administrator and Vice Chair on special projects or tasks, e.g. IDC recovery review, billing initiatives, account clean-up, space surveys, review of telecommunications, review of GCMS default accounts, etc.
  • Works collaboratively with faculty and staff to coordinate operational and administrative issues related to business planning, financial analysis, revenue enhancement activities, and multidisciplinary clinical and research activities.
  • Manages several projects simultaneously and ability to meet several concurrent deadlines.


Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field.
  • Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.

 

 

Classified Title: Assistant Administrator - Clinical 
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 149,800 Annually ($116,500 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30-5 
FLSA Status: Exempt 
Location: Remote 
Department name: SOM Psy General Psychiatry  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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