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Job Req ID:  96788

Assistant Administrator - Finance

We are seeking an Assistant Administrator- Finance  who will direct financial and administrative functions for the Divisions of Infectious Diseases and Clinical Pharmacology. The position supervises and provides oversight for the finance and administrative staff in the Divisions of Infectious Diseases and Clinical Pharmacology. Acts as a partner with the Directors, Associate Administrator and faculty in the divisions to manage clinical, general funds, grants, clinical trials and related accounts.

This role collaborates with DOM Finance leadership to improve the operational and financial effectiveness the ID and Clinical Pharmacology to achieve budgeted targets, handling revenues for over $80 million for both JHU and JHBMC. Performs complex statistical, cost and financial analysis of financial reports and data, and prepares subsequent narrative analysis for management. Utilizes knowledge of the JHU financial accounting systems. Collaborates with Departmental, School and JHM leadership in SAP activities. Directly supervises 3-5 individuals in the areas of financial, administrative & sponsored management. Reports to the Associate Administrator for Infectious Diseases, DOM.

Specific Duties & Responsibilities

  • Responsible, with the involvement of the Division Director, the Associate Administrator, and the DOM finance leadership, for producing and reconciling the annual budget of the Division of Infectious Diseases for JHM according to the guidelines provided.
  • Maintain continuous involvement with leadership of the division, and medical directors of services within the division, to ensure that all factors are considered for the annual budget.
  • Responsible for reconciling the movement of funds between the Hospital and the School.
  • Responsible for reconciling the movement of funds between JHU ID/SoM and outside payors and payees involved with clinical programs and sponsored programs.
  • Develops all capital expenditures for the Division of ID in coordination with ID leadership and the Department of Medicine.
  • Develops reporting systems for feedback to responsible parties including Clinical Profit and Loss by Clinical Service and Physician, All Funds Budget variance and projections, etc.
  • Performs financial analyses as required to maintain control and explore opportunities within the ID.
  • Develops financial reports for forecasting, trending, and results analysis for both JHU & JHH.
  • Develops revenue projections by conducting financial performance reviews and assesses impact on current and future budget.
  • Acts as ID liaison with various DoM and JHH administrative, financial and clinical departments to identify and resolve issues.
  • Participates in strategic planning for both JHH & JHU in accordance with the ID’s and DoM’s short and long term operational plans.
  • Analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial and operational planning.
  • Assists the Assistant Administrator with planning and development of new programs and recruitment of new faculty, including completion of business plans with cost analysis for JHU & JHH finances, resources and capital needs, negotiation with both JHU & JHH for approval and support.
  • Supervises individuals in the areas of finance
  • Responsible for performance evaluations of staff according to the institutional guidelines.
  • Performs complex statistical, cost, and financial analysis of data reported in the various accounting systems.
  • Creates integrated financial analysis and reports for the Division of ID. Develops financial reports for forecasting, trending, and results analysis.
  • Designs complex financial reports utilizing the School of Medicine’s raw data. Responsible to import various data and creates complex database reports for financial analysis.
  • Analyzes complex financial data and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.
  • Utilizes thorough knowledge of financial and accrual accounting concepts to maintain an accurate and complete financial understanding of the university based activities.
  • Recommends budget adjustments, and other cost improvement measures.
  • Communicate favorable and adverse trends to appropriate leadership and initiate a problem definition and resolution process.
  • Plans, reviews and conducts complex studies to determine cost of business activities. Recommends budget adjustments, and other cost improvement measures.
  • Reviews costs and performs cost benefit analysis related to projects and/or programs.
  • Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles.
  • Interprets financial transactions and events for users who must make economic or business decisions.
  • Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
  • Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Directs ID role mapping and security access for JHU Departments in the SAP system.
  • Develops, organizes, and implements ID solutions for the SAP system, focusing on best practices and systemic efficiencies.
  • Ensures important information regarding the SAP system is disseminated to ID end users.

Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field
  • Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.
  • Master's Degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula

Preferred Qualifications
  • Database administration skills to normalize/de-normalize data, implement security and roles, and create quality assurance processes to validate data.
  • Financial reporting skills for reporting transactions, periodic financial statements, and graphic reports with web-based tools.
  • Familiarity with Database Extraction Transformation.

 Classified Title: Assistant Administrator - Clinical 
Working Title: Assistant Administrator - Finance   
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $83,100-$114,230-$145,360 (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5pm 
Exempt Status: Exempt 
Location: Hybrid 
Department name: 10002813-SOM DOM Infectious Disease 
Personnel area: School of Medicine 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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Accommodation Information

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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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