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Job Req ID:  19198

Assistant Administrator

General Summary/Purpose

Serve as an Assistant Administrator to the Department Director and Administrator of Gynecology and Obstetrics and manage the responsibilities in the administration of the Allegheny Health Network (AHN) and Highmark Health (HMH) agreement.  Included is the financial management, business planning, and operational management for the area of specific administrative responsibility within the contract. 

 

Specific Duties & Responsibilities

Oversees and develops ongoing reports and updates on project management to assure contract agreements are met in a timely fashion. Prepares information for the executive meetings of Allegheny and Highmark, JHM and Department leadership, regarding Department progress in achieving the goals set for the program. 

 

Oversees the facilitation for scheduling faculty and staff members to present at events planned for Allegheny and Highmark as required by the contract.  Plans and facilitates rotation of AHN faculty and staff to attend educational commitments at Johns Hopkins Hospital/Johns Hopkins University. Coordinates access of the Allegheny physicians to attend department’s M&M Conferences, and other education and meetings as required.  Maintains the event efforts, to develop programs, coordinate speakers, assure CME credits, set up events locally or remotely at Allegheny working with Division Directors at Johns Hopkins University, School of Medicine, Department of Gynecology and Obstetrics.   Work closely with the Division Directors, Clerkship Director and Fellowship Directors with planning of special events for faculty, medical students and fellows. Manages all of the logistics for departmental special meetings, dinners and events related to this program initiative.

 

Serves as the navigator for the entire program, including managing hand offs for patient consultations, physician to physician consultations, provision of specialty expertise and resources, planning of educational and administrative events as outlined in the agreement. 

Research navigation to support research with navigation of IRB, ORA, Conflict of Interest, etc.      Coordinate with the Bonnie J. Woods, IT Senior Manager, Institute for Clinical and Translational Research (ICTR), Core for Clinical Research Data Acquisition (CCDA), School of Medicine, Johns Hopkins University the management of the Center for Clinical and Data Analysis Engineer (CCDA) and Software Engineer that supports the research mission of the program.  Supports the Director of the Department of Gynecology and Obstetrics in administration of research core for the department.

 

Financial:

Manages, tracks, and approves expenditures to achieve budget of $10 million over five years and meet contract requirements.

 

Supervision:

Works in a collaborative and matrix organization to coordinate efforts between divisions within the department to achieve the deliverables of the agreement.

 

Event Planning:

Events planning is targeted to meet the specific requirements of the agreement and includes education and training, rotations of Allegheny faculty and staff to Johns Hopkins Hospital/Johns Hopkins University, School of Medicine, Department of Gynecology and Obstetrics.

 

Minimum Qualifications

  • Bachelor's degree in business, healthcare administration, finance, accounting, or other related field. Advanced degree preferred. Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Seven (7) years of progressively responsible professional-level administrative and/or program management experience that includes both budget management, coordination of faculty and staff, superb interpersonal and communications skills. Experience must including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.

 

 

Preferred Qualifications

Work requires a comprehensive understanding of all procedures and systems employed in assigned areas to plan, develop, implement, and control effective programs.  Work also requires understanding of general accounting, forecasting, variance analysis, cost accounting and budgeting methodology as acquired through five to ten years progressively more responsible experience in related areas.

Management skills to collaborate with others, develop and implement department workflow processes, policies and procedures and develop and administer the programs and budgets.

 

Analytical skills to resolve complex technical and/or administrative problems; analyze budget for variance and make recommendations for additional expenditures; analyze current operating procedures; recommend enhancements or new methods; and develop new reports and/or systems to enhance department's effectiveness in the oversight and management of the program.

 

Department; interface with university and hospital personnel to resolve problems and/or discuss performance of program within the department; serves as management contact to the Allegheny and Highmark entities regarding coordination and management of contract agreement.

 

Five to ten years of management experience in financial management and operations for academic health care institutions.

Advanced computer skills and financial applications software.

 

Uses specific body of knowledge and performs critical thinking to evaluate multiple sources of information to effectively manage financial and operational viability for the program.

 

 

Special Knowledge, Skills, and Abilities

Excellent interpersonal and communication skills, both oral and written, ability to clearly relay information to faculty, staff and students. Ability to independently interpret policies and procedures, and possess, strong organizational skills, analytical and problem-solving abilities, and attention to detail. Ability to exercise independent judgment. Ability to oversee, prioritize and direct the work efforts of other staff members within the department. Proven ability to assess priorities, respond quickly to changing needs, and balance competing responsibilities. Must have the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Proficiency with Microsoft Word, Excel, and other Microsoft Office applications. Must have the ability to maintain confidentiality and effectively interact with all levels of University and Hospital employees as well as outside contacts.

Ability to travel in various modes of transportation to participate in meetings and site visits for Allegheny Health System and Highmark as needed for program planning, implementation and coordination.

 

Classified Title: Assistant Administrator 
Working Title: Assistant Administrator  ​​​​​
Role/Level/Range: ATP/04/PF 
Starting Salary Range: $80,665 - $120,000/ Commensurate with Experience
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 a.m - 5:00 p.m / 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002853-SOM OB GYN General Administration 
Personnel area: School of Medicine

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

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